Operations & Events Administrative Specialist

asu; Phoenix (AZ); On-site; USD 55,000 - 58,000; Full time

Job summary

ASU is seeking an Administrative Operations Specialist 2 to support department activities, applying knowledge of standards, policies, and procedures while maintaining detailed records. Responsibilities include managing calendars, coordinating meetings (in-person, hybrid, and virtual via Zoom), preparing reports and communications, and improving administrative workflows within Watts College.

Ideal candidates will have a Bachelor's degree and 3 years of related experience, and must demonstrate

Qualifications

• Bachelor's degree and three years of experience in a related field, or an equivalent combination of education and experience.

Responsibilities

• Provide comprehensive administrative support for operations, including calendars, meetings, email, phone inquiries, and day-to-day office functions.
• Manage complex leadership calendars, schedule in-person, hybrid and virtual meetings using Zoom, coordinate availability, and resolve conflicts.
• Prepare, review, and maintain reports, correspondence, presentations, databases, and spreadsheets.
• Develop and maintain administrative processes and recordkeeping systems to improve efficiency.
• Anticipate administrative needs, prioritize requests, and support leadership and project teams.
• Foster a collaborative, service-oriented environment with professionalism, empathy, accountability, and continuous improvement.

Skills

Calendaring

Scheduling

Report writing

Administrative support

Education

Bachelor's degree

Tools

Google Docs

Microsoft Office

Canva

Outlook

Slack

Workday

Dropbox

Zoom

ServiceNow

Concur

Stova

Constant Contact

Asana

Microsoft Teams

Job description

ASU is seeking an Administrative Operations Specialist 2 to support department activities, applying knowledge of standards, policies, and procedures while maintaining detailed records. Responsibilities include managing calendars, coordinating meetings (in-person, hybrid, and virtual via Zoom), preparing reports and communications, and improving administrative workflows within Watts College.

Ideal candidates will have a Bachelor's degree and 3 years of related experience, and must demonstrate