Administrative & Operations Coordinator

City Of Collinsville; Collinsville (IL); On-site; USD 51,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Prescription coverage

Pension (IMRF)

Disability benefits

Public Service Loan Forgiveness

Vacation time

Personal day

Sick hours

Tuition reimbursement

11 paid holidays

Job summary

City Of Collinsville is seeking a capable administrative professional to support a busy department. You will handle a variety of office tasks, draft and edit correspondence, and assist with budgeting, procurement, and scheduling. Front-counter duties and visitor inquiries are part of the role.

The position requires strong organizational skills, attention to detail, and the ability to multi-task in a fast-paced municipal office environment.

Qualifications

• High School Diploma or GED.
• 3–5 years of work experience in an office environment.
• Valid driver's license.
• Ability to adapt/respond to different types of situations.
• Ability to multi-task, prioritize, and manage time in a busy environment.

Responsibilities

• Oversees and/or performs a range of diverse administrative activities for the department and acts as liaison with other departments and external constituencies.
• Creates, composes, and edits technical and/or administrative correspondence and documentation.
• Assists in administrative problem solving, program/project planning, development, and execution of goals and objectives.
• Researches information, compiles statistics, and prepares reports or summaries from various data sources.
• Monitors, reconciles, and assists with fiscal administration including budgets, contracts, payroll, travel, and purchasing as needed.
• Provides front-counter support, answers phones, resolves inquiries, and handles incoming/outgoing correspondence.
• Schedules appointments, coordinates meetings and travel, and maintains calendars.

Skills

Office experience

Driver's license

Adaptability

Multitasking

Time management

Job description

City Of Collinsville is seeking a capable administrative professional to support a busy department. You will handle a variety of office tasks, draft and edit correspondence, and assist with budgeting, procurement, and scheduling. Front-counter duties and visitor inquiries are part of the role.

The position requires strong organizational skills, attention to detail, and the ability to multi-task in a fast-paced municipal office environment.