Administrative Associate V - Front Desk

City of St. Charles, MO; Saint Charles (MO); Presencial; USD 51 000 - 62 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

FSA

HSA

Lagers Pension L6

Deferred compensation

Paid vacation

Paid holidays

Educational benefits

Resumo da oferta

The City of Saint Charles is seeking an Administrative Associate V in the Finance Department to provide clerical and administrative support at City Hall under the Billing and Collections Manager. This full-time position requires strong organizational skills and accurate data handling.

The role entails greeting visitors, processing mail, assisting with billing and collections, notarizing documents, and maintaining petty cash and vehicle logs.

Qualificações

• High school diploma or equivalent.
• Proficient with MS Word, Excel and PowerPoint.
• Ability to provide courteous and proactive customer service to visitors and staff.

Responsabilidades

• Screen and direct incoming calls and visitors, provide courteous customer service.
• Receive and sort City Hall mail and deliveries.
• Prepare outgoing mail.
• Maintain petty cash box.
• Maintain the pooled vehicle log.
• Assist with Billing and Collections activities.
• Notarize documents.

Conhecimentos

Customer service

Communication

Formação académica

High school diploma or equivalent

Ferramentas

MS Word

Excel

PowerPoint

Descrição da oferta de emprego

Job Title: Administrative Associate V

Department: Finance Department

Posting Date: November 3, 2026

Closing Date for Resumes/Applications: Open Until Filled

Salary: $56,741.77/ Annually

Comprehensive, Cost Effective Benefits Package:

• Medical, Dental, Voluntary Vision, Life and Disability Insurance
• FSA
• HSA
• Lagers Pension- L6 Tier and Deferred Compensation program
• Paid Vacation
• Paid Holidays
• Employee Assistance Programs and Educational Benefits.

Exempt/Non-exempt: Non- Exempt

Status: Full time

The purpose of this position is to perform clerical and administrative support services to City Hall under the direction of the Billing and Collections Manager.

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Screens incoming City Hall phone calls, greets and directs visitors, receives and relays correspondence; provide courteous and genuine customer service; responds to requests for information; transfer calls to appropriate Department Director, other staff or outside party.
• Receive City Hall mail and deliveries and sort as appropriate.
• Prepares outgoing mail.
• Maintains a petty cash box.
• Maintains the pooled vehicle log.
• Assists with Billing and Collection activities, as prescribed by the Billing and Collections Manager.
• Notarizes documents.

Minimum Training and Experience Required

• High school diploma or equivalent.
• Proficient use of standard office software (MS Word, Excel, PowerPoint, etc.)
• Ability to provide courteous and friendly customer service that anticipates stated or unstated needs of individuals and attempts to provide additional suggestions for assistance

Work Environment

• The office environment is typical with no unusual requirements. Some travel between city facilities may be required.

The City of Saint Charles is an Equal Opportunity Employer and participates in E-Verify