Administrative Operations Coordinator

Interconvey Pact; Clay Arsenal (CT); On-site; USD 40,000 - 55,000; Full time

Job summary

Interconvey Pact in Clay Arsenal is looking for a highly organized and detail-oriented Administrative Assistant to maintain efficient office operations. The ideal candidate will provide exceptional administrative support and collaborate across departments.

The role includes greeting visitors, managing calls and correspondence, scheduling appointments, and assisting with office supplies and special projects. Candidates should have strong organizational and communication skills, proficiency in office software, and a high school diploma or equivalent.

Qualifications

• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary are a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• Professional demeanor and strong interpersonal skills.

Responsibilities

• Greet and assist visitors, clients, and employees in a professional manner.
• Manage incoming calls, emails, and mail; respond as necessary.
• Assist with scheduling appointments, meetings, and conference calls.
• Prepare and distribute correspondence, memos, reports, and presentations.
• Monitor and manage office supplies; place orders as needed.
• Provide support on special projects and initiatives.

Skills

Organizational skills

Communication skills

Attention to detail

Problem-solving abilities

Education

High school diploma or equivalent

Administrative Assistant or Secretary qualification

Tools

Microsoft Office Suite

Google Workspace

Job description

Interconvey Pact in Clay Arsenal is looking for a highly organized and detail-oriented Administrative Assistant to maintain efficient office operations. The ideal candidate will provide exceptional administrative support and collaborate across departments.

The role includes greeting visitors, managing calls and correspondence, scheduling appointments, and assisting with office supplies and special projects. Candidates should have strong organizational and communication skills, proficiency in office software, and a high school diploma or equivalent.