Administrative Assistant

Interconvey Pact; Clay Arsenal (CT); On-site; USD 40,000 - 55,000; Full time

Job summary

Interconvey Pact in Clay Arsenal is looking for a highly organized and detail-oriented Administrative Assistant to maintain efficient office operations. The ideal candidate will provide exceptional administrative support and collaborate across departments.

The role includes greeting visitors, managing calls and correspondence, scheduling appointments, and assisting with office supplies and special projects. Candidates should have strong organizational and communication skills, proficiency in office software, and a high school diploma or equivalent.

Qualifications

• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary are a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• Professional demeanor and strong interpersonal skills.

Responsibilities

• Greet and assist visitors, clients, and employees in a professional manner.
• Manage incoming calls, emails, and mail; respond as necessary.
• Assist with scheduling appointments, meetings, and conference calls.
• Prepare and distribute correspondence, memos, reports, and presentations.
• Monitor and manage office supplies; place orders as needed.
• Provide support on special projects and initiatives.

Skills

Organizational skills

Communication skills

Attention to detail

Problem-solving abilities

Education

High school diploma or equivalent

Administrative Assistant or Secretary qualification

Tools

Microsoft Office Suite

Google Workspace

Job description

Our team at Interconvey Pact possesses extensive expertise in app development, backed by years of experience in the industry. We have a deep understanding of the latest technologies, trends, and best practices, ensuring that we deliver top-notch solutions tailored to your specific requirements.

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in maintaining efficient office operations and supporting various administrative tasks. The Administrative Assistant will collaborate with team members across departments and contribute to the overall success of our organization by providing exceptional administrative and organizational support.

Responsibilities

Office Coordination

• Greet and assist visitors, clients, and employees in a professional and welcoming manner.
• Manage incoming calls, emails, and mail; redirect or respond as necessary.
• Maintain a neat and organized office environment.

Administrative Support

• Assist with scheduling appointments, meetings, and conference calls.
• Prepare and distribute correspondence, memos, reports, and presentations.
• Maintain and update databases, records, and filing systems.
• Collaborate with cross-functional teams to ensure smooth communication and coordination.
• Assist in organizing team events, workshops, and training sessions.

Office Supplies and Inventory

• Monitor and manage office supplies; place orders as needed.
• Maintain inventory of office equipment and supplies.

Special Projects

• Provide support on special projects and initiatives, as assigned.
• Conduct research and gather information to support decision-making processes.

Qualifications

• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary are a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• Professional demeanor and strong interpersonal skills.

All your information will be kept confidential according to EEO guidelines.