Administrative Operations Coordinator

Torrey Holistics; Boca Raton (FL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Life insurance

Vision insurance

Paid time off

Job summary

Torrey Holistics in Boca Raton, FL is seeking an Administrative Assistant to keep calendars, prepare reports, and handle calls and correspondence with clear, courteous communication.

The role requires a high school diploma, strong organization, and proficiency with Word, Excel, PowerPoint, and Outlook. You will support teams on projects and help manage meetings and office supplies in a fast-paced environment.

Qualifications

• High school diploma or equivalent; additional office administration education/certifications are a plus.
• Demonstrated experience in an administrative assistant or similar support role.
• Excellent organization and attention to detail with clear written and verbal communication.

Responsibilities

• Keep calendars accurate and appointments coordinated to the minute.
• Create and refine reports, presentations, and other business documents.
• Manage incoming calls and correspondence, directing inquiries appropriately.
• Maintain filing systems and ensure documentation stays current.
• Support colleagues on projects and ad-hoc tasks as priorities evolve.
• Coordinate meetings, events, and team activities.

Skills

Office administration

Organization

Communication skills

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Step Into a Day in This RoleIt’s 8:30 a.m. in our Boca Raton, FL office. You open the shared calendar and line up a day of appointments so every meeting stays on track. A teammate pings you for help compiling a short presentation—within minutes, you’re polishing slides and formatting a one-page summary. Calls come in; you route them efficiently and respond to messages with clarity and care. By mid-morning, you tidy up the digital filing system so documents are up to date and easy to find. After lunch, you check office supplies, submit a quick order to replenish inventory, and finalize logistics for a team meeting next week. Before the day wraps, you lend a hand on a cross-team project and confirm tomorrow’s schedule. Smooth operations, achieved.What You’ll DoKeep calendars accurate and appointments coordinated to the minute.Create and refine reports, presentations, and other business documents.Manage incoming calls and correspondence, directing inquiries appropriately.Maintain orderly filing systems and ensure documentation stays current.Support colleagues on projects and ad-hoc tasks as priorities evolve.Track office supplies and oversee inventory needs.Assist with planning and coordinating meetings, events, and team activities.What You’ll BringHigh school diploma or equivalent (additional office administration education/certifications are a plus).Demonstrated experience in an administrative assistant or similar support role.Exceptional organization and attention to detail.Clear, confident written and verbal communication.Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.Ability to work independently while collaborating well with a team.A positive mindset and adaptability in a fast-paced setting.Benefits401(k) matchingDental insuranceHealth insuranceLife insuranceVision insurancePaid time offVision insuranceJoin a dynamic team where your knack for coordination and your drive to help others keep our operations running seamlessly.