Administrative Operations Assistant, Security part time

University of Wisconsin Medical Foundation; Madison (WI); On-site; USD 20,000 - 28,000; Part time

Benefits offered by this job

Health insurance

Dental insurance

Paid time off

Retirement plans

Parental leave

Adoption assistance

Flexible schedules

Wellbeing resources

Tuition benefits

Referral bonus

Job summary

UW Health in Madison, WI is seeking an Administrative Operations Assistant to support daily administrative functions at University Hospital. This half-time (50% FTE) role offers day shifts Monday-Friday 7:00 am to 3:30 pm and involves badge production, visitor screening, and handling sensitive data entry.

You will produce photo ID badges, grant access, screen visitors at American Family Children's Hospital, manage department email, and perform time-sensitive data entry.

Qualifications

• 1 year of administrative support experience required
• 3 years of administrative support experience preferred
• Experience in a healthcare setting preferred
• No minimum education required; high school diploma preferred

Responsibilities

• Produce photo ID badges for UW Health employees and grant access privileges to the security card access system.
• Provide directions and complete visitor screening and production of visitor passes at American Family Children's Hospital.
• Monitor department email inbox and perform time sensitive data entry.

Skills

Administrative support

Organizational skills

Time management

Data entry

Communication

Education

High School Diploma or equivalent

Associate's Degree in Business Administration or related field

Job description

Work Schedule:

50% FTE, day shift working Monday - Friday scheduled between 7a - 3:30p. You will work at University Hospital in Madison, WI.

Be part of something remarkable

Bring your excellent organizational skills to UW Health.

Administrative Operations Assistant to:

• Produce photo ID badges for all UW Health employees and grant access privileges to the security card access system.
• Provide directions and complete visitor screening and production of visitor passes at American Family Children's Hospital. This includes maintaining a list of visitor restrictions and dealing with complex visitation issues.
• Monitor and respond to the department email inbox and perform time sensitive data entry.

At UW Health, you will have:

• An excellent benefits package, including health and dental insurance, paid time off, retirement plans, two-week paid parental leave and adoption assistance.
• Full time benefits for part time work (for positions 60% FTE and higher).
• Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance.
• Access to great resources through the UW Health Employee Wellbeing Department that supports your emotional, financial, and physical well-being.
• Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement.
• The opportunity to earn a referral bonus for referring friends, former colleagues or others to apply for open, posted positions.

Qualifications

• No minimum education required.
• High School Diploma or equivalent Preferred
• Associate's Degree in Business Administration or related field Preferred

Work Experience

• 1 year experience in an administrative support role Required
• 3 years experience in an administrative support function Preferred
• Previous experience in a health care setting Preferred

Our Commitment to Social Impact and Belonging

UW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

University Hospital

in Madison is a Magnet-designated facility that's ranked Wisconsin's #1 hospital and considered one of the nation's leading hospitals, teaching institutions and referral centers.

Job Description

UW Medical Foundation benefits