Administrative Operations Assistant - Security Services

University of Wisconsin Hospitals and Clinics Authority in; Madison (WI); On-site; USD 40,000 - 55,000; Full time

Job summary

University of Wisconsin Hospitals and Clinics Authority in Madison, WI, is seeking an Administrative Operations Assistant to support Security Services at UW Health. The role handles badge production, access control, and visitor screening, with time-sensitive data entry responsibilities.

The position is 100% FTE on a day shift, Monday through Friday, at University Hospital. It offers a comprehensive benefits package and opportunities for professional growth within UW Health.

Qualifications

• No minimum education required.
• High School Diploma or equivalent Preferred
• Associate's Degree in Business Administration or related field Preferred
• 1 year experience in an administrative support role Required
• 3 years experience in an administrative support function Preferred
• Previous experience in a health care setting Preferred

Responsibilities

• Produce photo ID badges for all UW Health employees and grant access privileges to the security card access system.
• Provide directions and complete visitor screening and production of visitor passes at American Family Children's Hospital. This includes maintaining a list of visitor restrictions and dealing with complex visitation issues.
• Monitor and respond to the department email inbox and perform time sensitive data entry.

Skills

Organizational skills

Attention to detail

Customer service

Education

High School Diploma or equivalent

Associate's Degree in Business Administration or related field

Job description

University of Wisconsin Hospitals and Clinics Authority

Administrative Operations Assistant - Security Services (Finance)

Work Schedule:

100% FTE, day shift working Monday - Friday working 11:00 am - 7:30 pm. You will work at University Hospital in Madison, WI.

Be part of something remarkable

Bring your excellent organizational skills to UW Health.

We are seeking an Administrative Operations Assistant to:

• Produce photo ID badges for all UW Health employees and grant access privileges to the security card access system.
• Provide directions and complete visitor screening and production of visitor passes at American Family Children's Hospital. This includes maintaining a list of visitor restrictions and dealing with complex visitation issues.
• Monitor and respond to the department email inbox and perform time sensitive data entry.

At UW Health, you will have:

• An excellent benefits package, including health and dental insurance, paid time off, retirement plans, two-week paid parental leave and adoption assistance.
• Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance.
• Access to great resources through the UW Health Employee Wellbeing Department that supports your emotional, financial, and physical well-being.
• Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement.
• The opportunity to earn a referral bonus for referring friends, former colleagues or others to apply for open, posted positions.

Qualifications

• No minimum education required.
• High School Diploma or equivalent Preferred
• Associate's Degree in Business Administration or related field Preferred

Work Experience

• 1 year experience in an administrative support role Required
• 3 years experience in an administrative support function Preferred
• Previous experience in a health care setting Preferred

Our Commitment to Social Impact and Belonging

UW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

University Hospital in Madison is a Magnet®-designated facility that's ranked Wisconsin's #1 hospital and considered one of the nation's leading hospitals, teaching institutions and referral centers.