Administrative Officer II

State of North Carolina; Raleigh (NC); On-site; USD 37,000 - 67,000; Full time

Job summary

The State of North Carolina is seeking a qualified candidate for an administrative officer position at Pamlico Correctional Institution. This role encompasses managing facility business operations, personnel functions, and ensuring budget compliance. The ideal candidate will have relevant experience in supervisory roles and possess a bachelor's degree from an accredited institution, ensuring proficiency in approved financial management systems and tools. Applied applicants should be prepared to support various staffing functions and represent the department at hearings.

Benefits

State Benefits

Health Insurance Options

Retirement Plans

Qualifications

• Thorough experience in supervisory roles related to budgeting and personnel.
• Experience managing expenditures in purchasing.
• Experience with computer programs relevant to financial management.

Responsibilities

• Manage and administer business functions including budgeting and accounting.
• Oversee employee training and functions related to personnel management.
• Represent the facility in various hearings and meetings.

Skills

Budget Management

Personnel Management

Supervisory Skills

Accounting

Education

Bachelor’s degree from an accredited institution

Tools

FIORI

NCFS (North Carolina Financial System)

NEOGOV

Job description

3 days ago Be among the first 25 applicants

Description of Work

This is a REPOST of position 60058167. Previous applicants MUST REAPPLY to be considered.

This is an INTERNAL POSTING open ONLY for current employees of the NC Department of Adult Correction and eligible RIF candidates from NC State Government.

• This position is located at Pamlico Correctional Institution in Bayboro, NC .
• This position is responsible for managing and administering the complete business and personnel functions of the facility to include accounting, procurement, personnel, warehouse, clothes warehouse, mailroom, training, computer support functions, and canteen operations.
• This position approves and controls expenditures.
• The position monitors, controls, and plans facility budgets, accounting, procurement, inmate welfare activity, personal service contracts, fiscal audit functions, vehicle maintenance, and accountability of fixed assets.
• This position has management responsibility for staff training and computer support functions.
• Also position plans, organizes, and directs personnel functions to include management of the employment process and merit-based hiring policy, record maintenance, employee benefits, time and leave, payroll, and VIP (Valuing Individual Performance).
• This position serves as an ADA Coordinator for the facility.
• Provides guidance to supervisors regarding employee relations issues and employee disciplinaries and grievances.
• This position is actively involved in providing guidance and preparation of documentation for the Employee Disciplinary Process.
• This position represents the facility and the department on Mediation Hearings, Employee Hearings, Employment Security Commission Hearings and various departmental meeting.
  
  

This is a full-time position (40 hours per week) with State Benefits.

Note To Current State Employees

The salary grade for this position is NC12. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

Knowledge, Skills And Abilities / Competencies

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application.

To qualify for this position, applicants must document on the application that they possess ALL of the following:

• Thorough documented experience and skills in a supervisory role of the planning, assigning, and reviewing the work of others relative to budgets, accounting, personnel, canteen, clothes house, mailroom, fixed asset, and/or trust fund.
• Thorough documented experience and skills in approving expenditures in the areas of purchasing of supplies and equipment.
• Thorough documented experience and skills of work involving computer & software programs relative to FIORI, NCFS (North Carolina Financial System), and NEOGOV.
  
  

Minimum Education And Experience Requirements

Some state job postings say you can qualify by an "equivalent combination of education and experience". If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See oshr.nc.gov/experience-guide for details.

Bachelor’s degree from an appropriately accredited institution and three years of experience in personnel, budgeting, research or administrative management; or an equivalent combination of education and experience.

Supplemental and Contact Information

Department of Adult Correction is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions.
• Per NC General Statute 143B-972.1, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI’s Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (“RAP Back”). This is in addition to submitting fingerprints during the application process.
  
  

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact D. Chancellor at [phone].

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For Permanent And Time-limited Appointments

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

Applicants must possess the required "Minimum Education and Experience" AND "Knowledge, Skills and Abilities" listed on the job vacancy announcement in order to be deemed qualified. I understand that my application MUST reflect a complete work history, and include all education and certifications/credentials. A resume is not a substitution for a completed application. Also, I understand that Supplemental Questions are considered a part of the application and the answers are used in the screening process, and that all questions must be answered completely and accurately.

• I Understand
  
  

02

Have you ever been convicted of an offense against the law other than a minor traffic violation? (A conviction does not mean you cannot be hired. The offense and how recently you were convicted will be evaluated in relation to the position for which you are applying.)

• Yes
• No
  
  

03

If you answered "yes" that you have been convicted of an offense against the law other than a minor traffic violation, please explain the nature of the conviction and the date.

04

Are you currently employed with the NC Department of Adult Correction?

• Yes
• No
  
  

05

Briefly describe how you have used your experience and skills in a supervisory role of the planning, assigning, and reviewing the work of others relative to budgets, accounting, personnel, canteen, clothes house, mailroom, fixed asset, and/or trust fund. Please note that all experience must be clearly documented in the “Work Experience” section of the application to be given credit.

06

Do you have experience in personnel, budgeting, research or administrative management? Please note that all experience must be clearly documented in the "Work Experience" section of the application to be given credit.

• No experience
• Less than one (1) year of experience
• One (1) year of experience but less than two (2) years of experience
• Two (2) years of experience but less than three (3) years of experience
• Three (3) but less than four (4) years of experience
• Four (4) or more years of experience
  
  

07

How much experience do you have involving computer and software programs relative to FIORI, NCFS (North Carolina Financial System, and NEOGOV?

• No experience
• Less than one (1) year of experience
• Two (2) years of experience but less than three (3) years of experience
• Three (3) years of experience but less than four (4) years of experience
• Four (4) or more years of experience
  
  

08

Which of the following is the highest level of education you have completed?

• High school diploma or GED certificate
• Some college
• Associate degree
• Bachelor's degree
• Master's degree or higher
• Required Question

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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