Administrative Officer 2

Davita Inc.; Harrisburg (Dauphin County); On-site; USD 50,000 - 70,000; Full time

Job summary

A position for an Administrative Officer 2 at a leading company in Pennsylvania to support the Department of Health. This full-time role involves technical support and coordination of workflows, including management of SharePoint sites and administrative processes. Candidates with office management experience and a Bachelor's degree are encouraged to apply.

Qualifications

• Minimum 1 year as Administrative Officer 1 or equivalent.
• 3 years varied office management experience required.
• Must meet PA residency requirement.

Responsibilities

• Provide technical support on DOH SharePoint sites.
• Guide teams on SP workflow and site management.
• Assist with invoicing processes for the agency.

Skills

Office management

Technical support

Training

Budgeting

Procurement

Education

Bachelor's degree

Job description

THE POSITION

Are you ready to begin the next chapter in your professional career? The Department of Health is eager to welcome an Administrative Officer 2 to their team of professionals. This position supports the Department of Health's (DOH) mission to promote healthy behaviors, prevent injury and disease, and assure the safe delivery of quality health care for all people in Pennsylvania If you have the background and experience it takes to be a success in this role, we encourage you to apply today!

DESCRIPTION OF WORK

As an Administrative Officer 2, you will provide technical support to employees accessing and posting information on the Department of Health (DOH) SharePoint (SP) sites. You will ensure that employees are being trained on how to use DOH SP workflows. You will have an opportunity to review existing departmental procedures and make recommendations on potential process improvements. In conjunction with the Business Analyst 2, you will guide teams seeking information on adding new content, appropriate uses, and organization of libraries. In addition, you will assist with creating new SP sites; auditing current SP site usage and permissions, storage space, and archiving; and deleting inactive SP sites. You will develop best practices for SP site layouts, permissions, naming conventions, and use; keep an updated inventory of all SP sites and Nintex Workflows; and assist with building new workflows and modifying current Nintex workflows upon program request.

Additionally, you will assist with coordinating and streamlining the invoicing process for the entire agency, which includes developing standardized policies and processes, providing technical assistance, and training other administrative officers on the processes and procedures of entering good receipts and non-purchase order invoices. You will assist the Agency Purchasing Card Coordinator and the Agency Travel Card Coordinator, acting as a liaison between the agency, the card issuer, the Treasury Department, and the Office of the Budget. You will assist with activating purchasing cards and setting appropriate credit limits, as well as ensure deactivation of cards that are no longer in use.

You will also serve as the DGS liaison for security and badging, Commonwealth fleet vehicles, and Capitol Complex parking for the entire agency.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, reporting to the Harrisburg office 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at [e-mail].

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.