Administrative Office Support - Temporary to Permanent Position

Villagehandcrafted; Lansdale (Montgomery County); On-site; USD 38,000 - 52,000; Full time

Job summary

Village Handcrafted Cabinetry in Lansdale, PA is seeking an organized Administrative Office Support professional for a full-time temp-to-permanent role in a busy office environment. You will be the first point of contact for visitors and callers while supporting Front Office, Experience Center, Design, Sales, and other departments.

You will handle calls, mail, scheduling, data entry, filing, and document preparation while helping plan events and keeping the showroom samples organized.

Qualifications

• Previous experience in an administrative, office support, or reception role.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and follow tasks through to completion.
• Professional and friendly communication skills, both in person and over the phone.
• Experience with Microsoft Office.
• Dependable, self-motivated, and comfortable working as part of a team.

Responsibilities

• Greet visitors and employees and direct them to the appropriate person or department.
• Answer and route incoming calls and general inquiries.
• Receive, sort, and distribute mail, packages, invoices, and deliveries.
• Handle UPS shipping and receiving, outgoing mail, and client sample shipments.
• Maintain an organized and professional front office and reception area.
• Order and maintain office and janitorial supplies.
• Enter purchase orders as needed.
• Provide general administrative support including data entry, filing, scanning, copying, and document preparation.
• Schedule and coordinate meetings.
• Create and maintain client binders and job documentation.
• Maintain the showroom sample program, including ordering supplies and sending samples to clients.
• Support the Experience Center, Design, and Sales teams as needed.
• Help plan and coordinate company events for employees, clients, and trade partners.
• Coordinate employee recognition activities, including birthdays and other celebrations.
• Schedule Safety Committee meetings, distribute action items, and follow up on open items.
• Coordinate with Maintenance and IT when service is needed for the building or office equipment.
• Provide backup support to other office staff as needed.

Skills

Organizational skills

Attention to detail

Multitasking

Professional communication

Team player

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Village Handcrafted Cabinetry is looking for an organized, dependable Administrative Office Support professional to join our team. This is a full-time, temp-to-permanent opportunity for someone who enjoys a busy office environment, is comfortable handling a variety of responsibilities, and can work well with different departments throughout the company.

This person will be the first point of contact for visitors and callers while also providing day-to-day administrative support to the Front Office, Experience Center, Design, Sales, and other departments.

What You’ll Do

• Greet visitors and employees and direct them to the appropriate person or department.
• Answer and route incoming calls and general inquiries.
• Receive, sort, and distribute mail, packages, invoices, and deliveries.
• Handle UPS shipping and receiving, outgoing mail, and client sample shipments.
• Maintain an organized and professional front office and reception area.
• Order and maintain office and janitorial supplies.
• Enter purchase orders as needed.
• Provide general administrative support including data entry, filing, scanning, copying, and document preparation.
• Schedule and coordinate meetings.
• Create and maintain client binders and job documentation.
• Maintain the showroom sample program, including ordering supplies and sending samples to clients.
• Support the Experience Center, Design, and Sales teams as needed.
• Help plan and coordinate company events for employees, clients, and trade partners.
• Coordinate employee recognition activities, including birthdays and other celebrations.
• Schedule Safety Committee meetings, distribute action items, and follow up on open items.
• Coordinate with Maintenance and IT when service is needed for the building or office equipment.
• Provide backup support to other office staff as needed.

What We’re Looking For

• Previous experience in an administrative, office support, or reception role.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and follow tasks through to completion.
• Professional and friendly communication skills, both in person and over the phone.
• Experience with Microsoft Office.
• Dependable, self-motivated, and comfortable working as part of a team.
• Experience coordinating meetings or events is a plus.
• Familiarity with shipping systems, filing systems, or basic bookkeeping is a plus.
• High school diploma or GED required.

This position is 100% on-site in Lansdale, PA and will begin as a temporary assignment with the opportunity to transition to a permanent position.

Village Handcrafted Cabinetry is an Equal Opportunity Employer.