Administrative Office Specialist: Student & Faculty Support

Laseagrant; Urbana, Northern (IL, KY); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

University of Illinois Urbana-Champaign is seeking an Office Support Specialist in the Department of Speech & Hearing Science to provide primary support for undergraduates and handle a variety of administrative tasks that keep the department running smoothly.

The role includes receptionist duties, calendar management, travel and reimbursements, and assistance with course materials and accreditation documentation. Strong organization, confidentiality, and MS Office skills are essential.

Qualifications

• High school diploma or equivalent required.
• Two years of education/experience from categories A or B.
• One year of work experience at the second level of the series.

Responsibilities

• Receptionist for departmental office including answering inquiries and greeting visitors.
• Manage departmental calendars, parking, and room reservations.
• Process department mail and distribute to staff.
• Coordinate office supply ordering and filing of student records.
• Support faculty, staff, and students with scheduling and correspondence.
• Assist with coordination of departmental events and maintain confidential files.

Skills

Interpersonal communication

Microsoft Office

Confidentiality

Information seeking & training

Education

High school diploma or equivalent

Two years of related office/clerical experience or college coursework

One year of work experience at level 2 of series

Tools

Microsoft Office

Emburse

Clinic EMR systems

iBuy

Job description

University of Illinois Urbana-Champaign is seeking an Office Support Specialist in the Department of Speech & Hearing Science to provide primary support for undergraduates and handle a variety of administrative tasks that keep the department running smoothly.

The role includes receptionist duties, calendar management, travel and reimbursements, and assistance with course materials and accreditation documentation. Strong organization, confidentiality, and MS Office skills are essential.