Chemistry Department Office Pro: Admin & Faculty Support

University of Illinois at Urbana-Champaign; Urbana (IL); On-site; USD 39,000 - 48,000; Full time

Job summary

University of Illinois at Urbana-Champaign's Department of Chemistry seeks an Office Support Specialist to back the Organic and Chemical Biology Area Office. You will handle reimbursements, calendar management, course materials, and seminar logistics.

The role requires strong clerical skills, proficiency with Word/Excel/PowerPoint, and ability to coordinate with faculty, students, and staff across the department.

Qualifications

• Provide office support for the Organic & Chemical Biology Area Office, assisting faculty, staff and students.
• Proficiency with MS Office applications and ChemDraw for document preparation and figure creation.
• Familiarity with calendars, travel reimbursements, and purchasing processes.

Responsibilities

• Prepare reimbursements, travel arrangements, and purchase orders for faculty.
• Key, proof, edit, and print correspondence, manuscripts, and reports using Word, Excel, PowerPoint, and ChemDraw.
• Administer calendars for multiple faculty and prepare supporting materials.

Skills

Customer service

Administrative procedures

Computer literacy

Communication skills

Professionalism

Time management

Attention to detail

Relationship building

Education

High school diploma or equivalent

Some college coursework or associate degree preferred

Tools

Microsoft Word

Excel

PowerPoint

ChemDraw

Job description

University of Illinois at Urbana-Champaign's Department of Chemistry seeks an Office Support Specialist to back the Organic and Chemical Biology Area Office. You will handle reimbursements, calendar management, course materials, and seminar logistics.

The role requires strong clerical skills, proficiency with Word/Excel/PowerPoint, and ability to coordinate with faculty, students, and staff across the department.