Administrative & Office Operations Specialist

Colonial Group; Watertown (SD); Hybrid; USD 40,000 - 55,000; Full time

Job summary

NASCENTechnology Administrative Assistant maintains office organization and accurate records, provides customer service to internal and external stakeholders, assists Accounting, and supports Sales.

The role covers clerical tasks, communication management, and data handling, requiring strong multitasking and initiative. A high school diploma is required; associate or bachelor’s degree is preferred.

Qualifications

• High school diploma with relevant experience; associate or bachelor’s degree preferred.
• Ability to prioritize tasks, meet deadlines, and handle multiple activities.
• Excellent verbal and written communication with colleagues, clients and stakeholders.
• Familiarity with office software, ERP systems, and basic equipment.
• Accuracy in data entry, document preparation, and handling confidential information.
• Ability to take initiative and resolve minor issues independently.
• Collaborative work style across diverse teams.

Responsibilities

• Office Management: Maintain office organization, order supplies, and oversee day-to-day administrative operations.
• Clerical Tasks: Manage correspondence, prepare reports, draft documents, and maintain filing systems.
• Communication Management: Answer phone calls and emails; serve as a point of contact for customers and vendors.
• Record Keeping: Maintain accurate records, databases, and confidential information.
• Support for Staff and Leadership: Assist managers with meetings, travel arrangements and documentation.
• Sales and Customer Service: Greet visitors, respond to inquiries, and provide general support to clients and staff.
• Assist Accounting: Process transactions, reconcile statements, and help prepare production reports.

Skills

Verbal communication

Written communication

Office organization

Data entry accuracy

Prioritization

Multitasking

Customer service

Education

High school diploma

Associate's degree preferred

Bachelor's degree preferred

Tools

Microsoft Office Suite

ERP system

Job description

NASCENTechnology Administrative Assistant maintains office organization and accurate records, provides customer service to internal and external stakeholders, assists Accounting, and supports Sales.

The role covers clerical tasks, communication management, and data handling, requiring strong multitasking and initiative. A high school diploma is required; associate or bachelor’s degree is preferred.