Administrative Assistant

Colonial Group; Watertown (SD); Hybrid; USD 40,000 - 55,000; Full time

Job summary

NASCENTechnology Administrative Assistant maintains office organization and accurate records, provides customer service to internal and external stakeholders, assists Accounting, and supports Sales.

The role covers clerical tasks, communication management, and data handling, requiring strong multitasking and initiative. A high school diploma is required; associate or bachelor’s degree is preferred.

Qualifications

• High school diploma with relevant experience; associate or bachelor’s degree preferred.
• Ability to prioritize tasks, meet deadlines, and handle multiple activities.
• Excellent verbal and written communication with colleagues, clients and stakeholders.
• Familiarity with office software, ERP systems, and basic equipment.
• Accuracy in data entry, document preparation, and handling confidential information.
• Ability to take initiative and resolve minor issues independently.
• Collaborative work style across diverse teams.

Responsibilities

• Office Management: Maintain office organization, order supplies, and oversee day-to-day administrative operations.
• Clerical Tasks: Manage correspondence, prepare reports, draft documents, and maintain filing systems.
• Communication Management: Answer phone calls and emails; serve as a point of contact for customers and vendors.
• Record Keeping: Maintain accurate records, databases, and confidential information.
• Support for Staff and Leadership: Assist managers with meetings, travel arrangements and documentation.
• Sales and Customer Service: Greet visitors, respond to inquiries, and provide general support to clients and staff.
• Assist Accounting: Process transactions, reconcile statements, and help prepare production reports.

Skills

Verbal communication

Written communication

Office organization

Data entry accuracy

Prioritization

Multitasking

Customer service

Education

High school diploma

Associate's degree preferred

Bachelor's degree preferred

Tools

Microsoft Office Suite

ERP system

Job description

The NASCENTechnology Administrative Assistant maintains office organization, maintains accurate records and databases, provides customer service both internally and externally, assists Accounting, and provides support to Sales.

What You'll Do

• Office Management: Maintain office organization, order supplies, and oversee day-to-day administrative operations.
• Clerical Tasks: Manage correspondence, prepare reports, draft documents, and maintain filing systems.
• Communication Management: Answer phone calls, emails, and direct inquiries appropriately; serve as a point of contact within and outside the organization for customers, vendors, and corporate resources.
• Record Keeping: Maintain accurate records, databases, and confidential information.
• Support for Staff and Leadership: Assist managers or department heads with special projects, meeting preparation, travel arrangements and documentation.
• Sales and Customer Service: Greet visitors, respond to inquiries, confirm orders, and provide general support to clients and staff.
• Assist Accounting: Process transactions, reconcile bank and credit card statements, follow-up on overdue invoices, maintain inventory and petty cash records, and help prepare production reports.

What You'll Bring

• High school diploma with previous relevant experience; associate or bachelor’s degree preferred.
• Ability to prioritize tasks, meet deadlines, and manage multiple activities simultaneously.
• Excellent verbal and written communication skills to correspond effectively with colleagues, clients, and stakeholders.
• Familiarity with office software such as Microsoft Office Suite, email platforms, understanding of ERP system, and basic office equipment.
• Accuracy in data entry, document preparation, and handling confidential information.
• Ability to take initiative and resolve minor issues independently.
• Works collaboratively with diverse teams and supports the overall workflow

What We Value

• Previous administrative or office support experience is preferred.
• Optional certifications such as Certified Administrative Professional (CAP) may be beneficial but not mandatory.

Physical Requirements:

A significant portion of the workday is spent seated or could be done standing at desk or computer station; occasionally stand or walk to access files, meet with colleagues, or perform other tasks; handling packages or items under 40 pounds may occasionally be required.