Administrative Assistant

Standex International; Watertown (SD); On-site; USD 32,000 - 52,000; Full time

Job summary

Standex International, a global industrial growth company, is seeking an Administrative Assistant for NASCENTechnology. The role supports office organization, accurate records, and internal/external customer service, while assisting Accounting and Sales.

Strong communication and data accuracy are essential. The position involves maintaining filing systems, handling correspondence, preparing reports, and coordinating with vendors and staff.

Qualifications

• High school diploma with prior relevant experience.
• Ability to manage multiple tasks and meet deadlines.
• Excellent verbal and written communication with colleagues and clients.

Responsibilities

• Office management: maintain organization, order supplies, and oversee daily operations.
• Clerical tasks: manage correspondence, reports, documents, and filing.
• Communication management: answer calls and emails; be a point of contact for customers and vendors.
• Record keeping: maintain accurate records and confidential information.
• Staff support: assist managers with projects, meeting prep, and travel arrangements.
• Sales and customer service: greet visitors, respond to inquiries, and support clients.
• Accounting assistance: process transactions, reconcile statements, and support reporting.

Skills

Multitasking

Communication skills

Data entry accuracy

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Office Suite

ERP system familiarity

Email platforms

Job description

Standex International is a global industrial growth company operating through our market-leading brands in electronics, cutting-edge forming technologies, engraving, and scientific refrigeration. We work with our customers to advance progress through innovation. From inventing and producing parts for next-generation space vehicles to evolving vaccine refrigeration, designing functional textures for everyday products, improving renewable energy technology, and much more, we are focused on making what's next possible.

The NASCENTechnology Administrative Assistant maintains office organization, maintains accurate records and databases, provides customer service both internally and externally, assists Accounting, and provides support to Sales.

What You'll Do

• Office Management: Maintain office organization, order supplies, and oversee day-to-day administrative operations.
• Clerical Tasks: Manage correspondence, prepare reports, draft documents, and maintain filing systems.
• Communication Management: Answer phone calls, emails, and direct inquiries appropriately; serve as a point of contact within and outside the organization for customers, vendors, and corporate resources.
• Record Keeping: Maintain accurate records, databases, and confidential information.
• Support for Staff and Leadership: Assist managers or department heads with special projects, meeting preparation, travel arrangements and documentation.
• Sales and Customer Service: Greet visitors, respond to inquiries, confirm orders, and provide general support to clients and staff.
• Assist Accounting: Process transactions, reconcile bank and credit card statements, follow-up on overdue invoices, maintain inventory and petty cash records, and help prepare production reports.

What You'll Bring

• High school diploma with previous relevant experience; associate or bachelor's degree preferred.
• Ability to prioritize tasks, meet deadlines, and manage multiple activities simultaneously.
• Excellent verbal and written communication skills to correspond effectively with colleagues, clients, and stakeholders.
• Familiarity with office software such as Microsoft Office Suite, email platforms, understanding of ERP system, and basic office equipment.
• Accuracy in data entry, document preparation, and handling confidential information.
• Ability to take initiative and resolve minor issues independently.
• Works collaboratively with diverse teams and supports the overall workflow

What We Value

• Previous administrative or office support experience is preferred.
• Optional certifications such as Certified Administrative Professional (CAP) may be beneficial but not mandatory.

Physical Requirements

A significant portion of the workday is spent seated or could be done standing at desk or computer station; occasionally stand or walk to access files, meet with colleagues, or perform other tasks; handling packages or items under 40 pounds may occasionally be required.

Equal Opportunity Employer. We consider candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.