Administrative & Office Operations Lead

Richman Law & Policy; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Parental leave

Job summary

Richman Law & Policy is seeking a full-time Office Coordinator to act as the operational backbone of the firm, supporting attorneys and staff while ensuring smooth office systems and schedules. You will touch nearly every aspect of operations and play a visible, valued role on the team.

The role involves managing the summer intern class, coordinating with vendors, and assisting with media materials. A Bachelor’s degree (or equivalent) and 1–3 years of administrative or legal support experience

Qualifications

• Bachelor's degree or equivalent experience required.
• 1–3 years of administrative or legal support experience.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Discretion with confidential information.
• Familiarity with Clio, Google Calendar, and Microsoft Office preferred.

Responsibilities

• Provide comprehensive administrative support to attorneys and staff.
• Oversee the Paralegal and Law & Policy Analyst.
• Coordinate with vendors, building management, and service providers; manage office supplies and equipment.
• Manage the summer intern class end-to-end, from recruitment and interviewing through onboarding and assignment placement.
• Sourcing materials for intern curricula and firm educational programming; and
• Assisting with media and communications, including development of the firm's marketing and educational materials.
• Answer and route phone calls with professionalism; serve as a first point of contact for clients and partners; and
• Maintain confidentiality of sensitive information while providing executive administrative support as needed.

Skills

Administrative support

Office management

Legal support

Communication skills

Attention to detail

Confidentiality

Education

Bachelor's degree or equivalent experience

Tools

Clio

Google Calendar

Microsoft Office

Legal billing software

Job description

Richman Law & Policy is seeking a full-time Office Coordinator to act as the operational backbone of the firm, supporting attorneys and staff while ensuring smooth office systems and schedules. You will touch nearly every aspect of operations and play a visible, valued role on the team.

The role involves managing the summer intern class, coordinating with vendors, and assisting with media materials. A Bachelor’s degree (or equivalent) and 1–3 years of administrative or legal support experience