Office Coordinator

Richman Law & Policy; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Parental leave

Job summary

Richman Law & Policy is seeking a full-time Office Coordinator to act as the operational backbone of the firm, supporting attorneys and staff while ensuring smooth office systems and schedules. You will touch nearly every aspect of operations and play a visible, valued role on the team.

The role involves managing the summer intern class, coordinating with vendors, and assisting with media materials. A Bachelor’s degree (or equivalent) and 1–3 years of administrative or legal support experience

Qualifications

• Bachelor's degree or equivalent experience required.
• 1–3 years of administrative or legal support experience.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Discretion with confidential information.
• Familiarity with Clio, Google Calendar, and Microsoft Office preferred.

Responsibilities

• Provide comprehensive administrative support to attorneys and staff.
• Oversee the Paralegal and Law & Policy Analyst.
• Coordinate with vendors, building management, and service providers; manage office supplies and equipment.
• Manage the summer intern class end-to-end, from recruitment and interviewing through onboarding and assignment placement.
• Sourcing materials for intern curricula and firm educational programming; and
• Assisting with media and communications, including development of the firm's marketing and educational materials.
• Answer and route phone calls with professionalism; serve as a first point of contact for clients and partners; and
• Maintain confidentiality of sensitive information while providing executive administrative support as needed.

Skills

Administrative support

Office management

Legal support

Communication skills

Attention to detail

Confidentiality

Education

Bachelor's degree or equivalent experience

Tools

Clio

Google Calendar

Microsoft Office

Legal billing software

Job description

About the Role

This position is a full-time Office Coordinator position with Richman Law & Policy. The Office Coordinator is the operational backbone of the firm, providing administrative support to attorneys and staff and ensuring the office, its systems, and its schedules run smoothly. Because we are a boutique firm, the Office Coordinator will touch nearly every aspect of firm operations and play a visible, valued role on the team.

Responsibilities

• Provide comprehensive administrative support to attorneys and staff across the firm's practice;
• Oversee the Paralegal and Law & Policy Analyst;
• Coordinate with vendors, building management, and service providers; manage office supplies and equipment;
• Managing the summer intern class end-to-end, from recruitment and interviewing through onboarding and assignment placement;
• Sourcing materials for intern curricula and firm educational programming; and
• Assisting with media and communications, including development of the firm's marketing and educational materials;
• Answer and route phone calls with professionalism; serve as a first point of contact for clients and partners; and
• Maintain confidentiality of sensitive information while providing executive administrative support as needed.

Qualifications

• Bachelor's degree or equivalent experience;
• 1–3 years of administrative, office management, or legal support experience;
• Highly organized with a demonstrated ability to manage multiple projects with tight deadlines;
• Excellent written and verbal communication skills;
• Strong attention to detail and discretion in handling confidential information;
• Familiarity (preferred) with Clio, Google Calendar, Microsoft Office, and legal billing software.

The ideal candidate takes pride in keeping an organization running well, thrives in a collaborative small-team environment, and shares the firm's commitment to public interest work.

Benefits

• 401(k)
• Health insurance
• Paid time off
• Parental leave

About the Company

Richman Law & Policy (RLP) is a tight collective of lawyers specializing in socially conscious impact litigation. We dedicate ourselves to serving the greater good by holding large corporations accountable for actions that threaten human health, animals, workers’ rights, the environment and our civil liberties. The driving force behind our practice is creating innovative and effective ways to influence public policy and the marketplace. Much of the work we do aims to fill gaps in the current regulatory environment. We work closely with everyday consumers and leading non-profit organizations. For more information visit our website, www.richmanlawpolicy.com .