Administrative & Office Operations Lead

Vanguard General Contracting; Edgewater (MD); On-site; USD 35,000 - 55,000; Full time

Job summary

Vanguard General Contracting in Edgewater, Maryland is seeking a friendly and meticulously organized Administrative Assistant to manage communications and support our team operations. You will create a smooth-running environment where your organizational skills will shine.

As the cornerstone of our office, you will handle scheduling, greet clients, prepare correspondence, and maintain filing systems. A high school diploma and prior administrative experience are essential. Join us and bring your proactive mindset to our dynamic team!

Qualifications

• High school diploma/GED required; Associate's degree or administrative training strongly preferred.
• Previous experience in an administrative or customer service role.
• Exceptional written and verbal communication skills are a must.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Detail-oriented, proactive, and a true team player with a positive outlook.

Responsibilities

• Greet clients and team members with a warm and helpful attitude.
• Manage calendars, meticulously coordinate appointments, and plan meetings.
• Prepare professional and accurate correspondence and meeting minutes.
• Maintain impeccable filing systems and suggest efficiency improvements.
• Juggle multiple tasks and prioritize under pressure.

Skills

Office operations management

Customer service

Communication skills

Microsoft Office Suite

Organizational skills

Education

High school diploma/GED

Associate's degree or administrative training

Job description

We're seeking a friendly and meticulously organized Administrative Assistant to be the heart of our Vanguard General Contracting team! If you're a natural problem-solver who loves creating a smooth-running and welcoming environment, this is the perfect opportunity. You'll be the cornerstone of our office operations, managing communications, scheduling, and supporting our team to function at their best.

Key Responsibilities:

• Own the first impression: Greet clients and team members with a warm and helpful attitude, answering inquiries and directing them seamlessly to the right resources.
• Master the schedule: Manage calendars, meticulously coordinate appointments, and plan meetings with expert precision.
• Communicate with clarity: Prepare professional and accurate correspondence, meeting minutes, and reports that inform and align everyone involved.
• Champion organization: Maintain impeccable filing systems, both physical and digital, and suggest efficiency improvements to streamline office procedures.
• Thrive in a dynamic environment: Juggle multiple tasks, effortlessly prioritize under pressure, and always project a calm and collected presence.
  
  
  

Qualifications:

• Education: High school diploma/GED required; Associate's degree or administrative training strongly preferred.
• Experience: Previous experience in an administrative or customer service role, demonstrating your ability to support others effectively.
• Communication skills: Exceptional written and verbal communication skills are a must.
• Tech-savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort learning new software.
• The right mindset: Detail-oriented, proactive, and a true team player with a positive outlook.