Administrative Manager

Vanguard General Contracting Llc; Edgewater (MD); On-site; USD 35,000 - 50,000; Full time

Job summary

A general contracting firm located in Edgewater, Maryland, is seeking a friendly Administrative Assistant to manage office operations, including client interaction and scheduling. The ideal candidate will possess strong communication skills, prior administrative experience, and be proficient in Microsoft Office. This is a great opportunity for someone detail-oriented and proactive, looking to contribute to a dynamic team.

Qualifications

• Education: High school diploma/GED required, Associate's degree or administrative training preferred.
• Experience: Previous experience in an administrative or customer service role.
• Communication skills: Exceptional written and verbal communication skills.
• Tech-savvy: Proficiency in Microsoft Office Suite and willingness to learn new software.
• Mindset: Detail-oriented, proactive, and a positive team player.

Responsibilities

• Greet clients and team members warmly, directing inquiries to the right resources.
• Manage calendars, coordinate appointments, and plan meetings.
• Prepare professional correspondence and reports.
• Maintain organized filing systems and suggest efficiency improvements.
• Juggle multiple tasks and prioritize under pressure.

Skills

Problem-solving

Organizational skills

Customer service

Communication skills

Detail-oriented

Education

High school diploma/GED

Associate's degree or administrative training

Tools

Microsoft Office Suite

Job description

Overview

We\'re seeking a friendly and meticulously organized Administrative Assistant to be the heart of our Vanguard General Contracting team! If you\'re a natural problem-solver who loves creating a smooth-running and welcoming environment, this is the perfect opportunity. You\'ll be the cornerstone of our office operations, managing communications, scheduling, and supporting our team to function at their best.

Responsibilities

• Own the first impression: Greet clients and team members with a warm and helpful attitude, answering inquiries and directing them seamlessly to the right resources.
• Master the schedule: Manage calendars, meticulously coordinate appointments, and plan meetings with expert precision.
• Communicate with clarity: Prepare professional and accurate correspondence, meeting minutes, and reports that inform and align everyone involved.
• Champion organization: Maintain impeccable filing systems, both physical and digital, and suggest efficiency improvements to streamline office procedures.
• Thrive in a dynamic environment: Juggle multiple tasks, effortlessly prioritize under pressure, and always project a calm and collected presence.

Qualifications

• Education: High school diploma/GED required; Associate\'s degree or administrative training strongly preferred.
• Experience: Previous experience in an administrative or customer service role, demonstrating your ability to support others effectively.
• Communication skills: Exceptional written and verbal communication skills are a must.
• Tech-savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort learning new software.
• The right mindset: Detail-oriented, proactive, and a true team player with a positive outlook.