Administrative Assistant

FUNCTION ENTERPRISES, INC.; Springfield (VA); On-site; USD 45,000 - 62,000; Full time

Job summary

FUNCTION ENTERPRISES, INC. in Virginia seeks an Administrative Coordinator to support operations, leadership, and evolving business systems. You’ll coordinate communications, scheduling, reporting, and back-office tasks to keep the team running smoothly.

Join a growing company focused on excellence, with responsibilities ranging from onboarding and benefits coordination to vendor management and system modernization. Strong organization and communication are essential to success in this role.

Qualifications

• 3+ years in an administrative, executive assistant, or office manager role (construction industry a plus).
• Tech-savvy: comfortable learning new systems; experience with Google Workspace, Microsoft Office, and project management tools.
• Strong communicator—clear, professional, and approachable.
• Hyper-organized, self-starter, and dependable.

Responsibilities

• Serve as the first point of contact for internal and external communications.
• Schedule and coordinate meetings, travel, and calendars for leadership.
• Assist in document preparation, project tracking, and office management.
• Manage HR-related tasks, including onboarding, benefits coordination, and maintaining employee records.
• Help implement new systems and workflows as part of our modernization effort.
• Maintain digital filing systems and ensure data integrity.
• Track and follow up on tasks and priorities for the ownership team.
• Handle basic invoice processing tasks, including entering, tracking, and organizing vendor and customer invoices.
• Track and maintain up-to-date vendor W-9s and Certificates of Insurance (COIs) for compliance and recordkeeping.
• Support vendor coordination and waste management/trucking service scheduling as needed.

Skills

Administrative experience

Tech-savvy

Strong communicator

Hyper-organized

Tools

Google Workspace

Microsoft Office

Project management tools

Job description

Founded in 1983, we are a legacy commercial construction company specializing in commercial roofing and waste management/trucking services. Under new leadership since 2023, we’re combining our rich history with a fresh, modern vision. With a team of 95 strong and growing, we’re focused on excellence at every step—from job site to back office—rooted in our core values of Endless Pursuit, Grit, Ownership, and Good to the Core.

We’re on a mission to grow to three locations and $100M in revenue within the next decade—and we’re looking for someone to help us scale with intention and integrity.

About the Role:

We’re looking for a proactive, detail-driven Administrative Coordinator to support our operations, leadership team, and evolving business systems. You’ll be the glue that holds key admin functions together—handling day-to-day communications, scheduling, reporting, and keeping our back office running smoothly.

Responsibilities:

• Serve as the first point of contact for internal and external communications
• Schedule and coordinate meetings, travel, and calendars for leadership
• Assist in document preparation, project tracking, and office management
• Manage HR-related tasks, including onboarding, benefits coordination, and maintaining employee records
• Help implement new systems and workflows as part of our modernization effort
• Maintain digital filing systems and ensure data integrity
• Track and follow up on tasks and priorities for the ownership team
• Handle basic invoice processing tasks, including entering, tracking, and organizing vendor and customer invoices
• Track and maintain up-to-date vendor W-9s and Certificates of Insurance (COIs) for compliance and recordkeeping
• Support vendor coordination and waste management/trucking service scheduling as needed

What We’re Looking For:

• 3+ years in an administrative, executive assistant, or office manager role (construction industry a plus)
• Tech-savvy: comfortable learning new systems; experience with Google Workspace, Microsoft Office, and project management tools
• Strong communicator—clear, professional, and approachable
• Hyper-organized, self-starter, and dependable
• Thrives in a growth environment and takes pride in problem-solving
• Aligns with our core values and mission

Bonus Points For:

• Experience supporting field teams or construction crews
• Exposure to systems like QuickBooks, Procore, ServiceTitan, or Viewpoint
• Prior work in a family-owned or fast-evolving business

Why Join Us:

• Be part of a meaningful transformation of a long-standing company
• Work closely with owners and leadership
• Strong team culture built on care, ownership, and craftsmanship
• Growth opportunities as we expand into new markets