Administrative & Office Operations Lead

Buckner Retirement Services; Beaumont (TX); Vor Ort; USD 38.000 - 62.000; Vollzeit

Zusammenfassung

Buckner Children and Family Services in Beaumont, TX is seeking an Administrative Assistant to support the Regional Office Manager and staff. This onsite role handles filing, data reporting, budget monitoring, correspondence, and general office operations.

You will coordinate communication with internal and external partners, process payments and donations, prepare memos and spreadsheets, and help manage events and office supplies.

Qualifikationen

• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• Minimum 2 years of office management and supervisory experience.
• Proficient in Word processing and spreadsheet software.
• Strong written and verbal English communications; Spanish helpful.
• Ability to handle cash, budgeting tasks and donor records.

Aufgaben

• Provide administrative support to the Regional Office Manager and staff.
• Maintain filing systems, prepare monthly reports, and assist budget monitoring.
• Transcribe meeting notes and handle phone coverage when needed.
• Oversee clerical tasks, mail, and office appearance for efficient operations.
• Coordinate communications with internal and external stakeholders.
• Prepare expense reports, enrollment documents, and other duties.
• Manage office supplies and maintain equipment in good working order.
• Process donations and donor gift records; support accounts payable/receivable.
• Prepare memos, letters, spreadsheets; ensure accurate documentation.
• Receive, sort, and distribute mail; assist with shipping and deliveries.
• Support Buckner at events and other activities as assigned.
• Conduct data entry and ensure timely reporting to corporate office.

Kenntnisse

Office management

Supervisory experience

Computer literacy

English proficiency

Spanish language (preferred)

Ausbildung

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Jobbeschreibung

Buckner Children and Family Services in Beaumont, TX is seeking an Administrative Assistant to support the Regional Office Manager and staff. This onsite role handles filing, data reporting, budget monitoring, correspondence, and general office operations.

You will coordinate communication with internal and external partners, process payments and donations, prepare memos and spreadsheets, and help manage events and office supplies.