Administrative Office Manager

Davita Inc.; Kansas City (MO); On-site; USD 55,000 - 80,000; Full time

Job summary

A leading company seeks an Administrative Manager in Kansas City to handle sensitive information and provide top-level administrative support. The role encompasses overseeing office operations, managing personnel, and enhancing internal processes. Ideal candidates will demonstrate exceptional communication and organizational skills, with a strong focus on confidentiality and employee engagement.

Benefits

Employee engagement programs

Opportunities for professional growth

Qualifications

• High school diploma or equivalent required.
• A minimum of 7 years related experience.
• Associates degree preferred among other qualifications.

Responsibilities

• Handle confidential information with discretion.
• Provide high-level administrative support and coordinate office policies.
• Supervise administrative support personnel and manage communications.

Skills

Communication

Problem-solving

Time management

Interpersonal skills

Attention to detail

Education

High school diploma or equivalent

Associates degree

Tools

Microsoft Office Suite

SharePoint

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Manager, we'll count on you to:

• Handle highly sensitive and confidential information with professionalism and discretion


• Provide high-level administrative support by conducting research, preparing statistical reports and handling information requests


• Coordinate, develop and administer office administrative policies and procedures


• Take responsibility for office administrative operations


• Supervise administrative support personnel


• Assist the leadership with personnel administration, executive administrative support, and preparation of operating plans and other special reports


• Coordinate execution of electronic signatory procedures for contracts, proposals, and business forms


• Maintain a record of assigned workstations in the office and coordinate with internal I.T. team when staff relocate to new workstations


• Manage communications, including SharePoint site, scheduling and preparing materials for meetings


• Coordinate and manage employee engagement committees (TSO), internal awards committee and events, monthly employee recognition meetings, internal staff events (summer & winter), meeting facilities and arrangements


• Assist with travel needs


• Answer questions relating to company policies and procedures


• Answer and direct phone calls, read and route incoming mail, schedule appointments/calendaring, process expense reports, and support other administrative functions


• Work on special projects for the Operations Leadership Team, as well as other managers


• Oversee reception desk coverage and ensure back-up for other administrative team members as needed


• Participate in monthly meetings with area leadership


• Perform other duties as needed

Preferred Qualifications

• Associates degree


• Previous professional experience in the Engineering, Architecture, or Construction industry as an office administrator/manager


• Comfortable handling confidential information


• Experience developing internal processes and electronic filing systems

#LI-MV3

Required Qualifications

• High school diploma or equivalent
• A minimum of 7 years related experience
• Excellent written and verbal communication skills
• Solid interpersonal skills
• Strong time management skills and ability to prioritize
• Exceptional attention to detail and organization
• Strong problem-solving skills and analytical abilities
• Ability to adapt to changing situations in a professional manner
• High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Adobe, SharePoint
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location:United States-Missouri-Kansas City

Industry:Administrative

Schedule:Full-time

Employee Status:Regular

BusinessClass:Marketing and Admin

Job Posting:Jun 10, 2025