Office Manager

Lewer Agency Inc; Overland Park (KS); On-site; USD 62,000 - 68,000; Full time

Job summary

A leading company specializing in employee and student insurance is seeking an Office Manager to oversee day-to-day operations. The role includes high-level administrative support for leadership and managing office functions, ensuring a welcoming environment. Ideal candidates will have strong organizational skills, experience in client care and executive administration, and proficiency in Microsoft Office.

Benefits

Employer-paid short-term disability, long-term disability, and life insurance

1,200 Employer HSA annual contribution

4% 401(k) match with 100% immediate vesting

Qualifications

• 2+ years in client care or executive administration.
• Experience with Microsoft Office applications.
• Bachelor's degree preferred.

Responsibilities

• Provide high-level administrative support to leadership.
• Manage office functions, including reception and vendor management.
• Coordinate meetings, travel arrangements, and expense reporting.

Skills

Client care

Executive administration

Project management

Organizational skills

Communication

Education

Bachelor's degree in business, public relations or related field

Tools

Microsoft Office

Job description

Since 1956, Lewer has served as an advocate for independent business owners who seek to protect what they've built and prepare for the future. In 1991, our student division was formed to protect people around the world.

Lewer offers a concierge approach to employee and student insurance by providing tailored benefit strategies designed to create healthier businesses, families, and individuals.

What you'll do at Lewer :

Roles and Responsibilities

The Office Manager plays a key role in ensuring smooth day-to-day operations and providing high-level administrative support to leadership. This position is responsible for a variety of essential office functions, including front desk reception, mail handling, office vendor management, and coordination of calendars, meetings, travel arrangements, and expense reporting for the leadership team.

In addition to administrative duties, the Office Manager oversees the Lewer Caf, preparing coffee and snacks, restocking of food and beverages, and end-of-day kitchen cleanup. The role also collaborates closely with the Events Committee to assist in planning and executing companywide events, contributing to a positive and engaging workplace culture.

Your Key Areas of Impact

Streamlined Office Administration : You serve as the first point of contact for visitors and callers to the Lewer Administrative Offices, ensuring a welcoming and professional environment. Manage key operational tasks including routing mainline calls, distributing, and sending out mail, maintaining a clean and organized office including all common spaces, event planning, caf spaces, and overseeing office supply inventory and ordering. Responsibilities include coordinating new associates onboarding workspace preparation, and even plants through vendors or stepping in during their absence. Generally, you provide administrative support to enhance overall efficiency. Your strong attention to detail and organizational skills help reduce errors, streamline processes, and conserve valuable time and resources across the organization.

Executive Administration : You provide comprehensive administrative support to Executive Leadership, including tracking and submitting expense reports, coordinating travel arrangements, and managing complex calendars. Support strategic initiatives by applying effective project management practices, developing detailed project outlines with defined tasks, timelines, and resource requirements, and delivering regular progress updates to key stakeholders. Your care and support will help our leaders make informed and timely decisions, improve internal communications, and maintain compliance with internal policies and external regulations.

Office Vendor Management : You serve as primary point of contact for office vendor relationships, handling requests and coordination with suppliers and providers. This includes vendors for purified water, cleaning services, event venues and services, corporate massage therapy, dry cleaning, and retail partners such as Costco and Amazon, among others. Your strong attention to detail and commitment to quality will ensure the delivery of efficient, cost-effective solutions that support and align with our business goals.

Cross-Functional Collaboration : Your collaborative approach in working with various internal and external stakeholders is vital to the organization's success. Your effective communication skills, financial and budgeting skills, relationship-building, and teamwork foster a culture of collaboration and enable successful partnerships, benefiting the organization's overall business objectives.

The Work Environment, Physical Demands, and Travel

This position is not eligible for work-from-home; your work is conducted primarily at the Lewer Administrative Offices. You must be able to remain in a stationary position 75% of the time, and be able to occasionally move about inside the office to access filing cabinets, office machinery, etc. You will operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer 95% of the time. You will need to be able to lift to 20 lbs.

Travel may be required for this seat and is less than 5%. Reliable transportation required for supply pickup and infrequent post office visits. Mileage will be paid at the federal per diem rate.

Your Qualifications :

Requirements

You have spent at least two years in client care, executive administration and / or projects or account management roles that have helped you develop excellent internal and external services skills. You may hold a bachelor's degree from an accredited university in the field of business, public relations or a related field. You are experienced in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

This Impact Description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the Associate for this seat. Duties, responsibilities, and activities may change at any time with or without notice.

Associate must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable Associates with disabilities to perform the essential functions of their job, absent undue hardship.

More about us : Our Core Values

You live the following " Lewer Core Values " in your daily work :

I've Got This - Always takes care of business; assumes responsibility, supports accountability, leads by example.

Kaizen - Embodies constant improvement; always asks why and continuously improves our processes.

Results With Integrity - Commits to strong moral and ethical principles in the pursuit of excellence.

Good Vibes - Takes care of one another; works enthusiastically, treats others professionally and respectfully.

The Team

Lewer runs on the Entrepreneurial Operating System (EOS). That means as a member of this team, your manager is committed to :

• Giving clear directions.
• Providing the necessary tools.
• Acting with the greater good in mind.
• Delegating
• Understanding your role and how you can help the company.
• Communicating effectively.
• Meeting one-on-one with you quarterly or more, if needed.
• Rewarding and recognizing your performance.

It also means you are committed to the EOS life by doing what you love, with people you love. You make a huge difference, are compensated appropriately, and take time to pursue personal passions.

Your coworkers are a diverse group of professionals across all the business units of Lewer. They are highly skilled professionals who are passionate about their work and committed to achieving Lewer's goals. They are collaborative and eager to work together to identify opportunities for improvement and find solutions to complex business challenges.

Some benefits Lewer offers its Associates include :

• Employer-paid short-term disability, long-term disability and life insurance
• 1,200 Employer HSA annual contribution
• 4% 401(k) match with 100% immediate vesting

Salary Description

62,000 - $68,000

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Office Manager • Overland Park, KS, US