Remote Admin Assistant and Office Manager

Piedmont Technical Experts, LLC; United States; Remote; USD 60,000 - 80,000; Part time

Job summary

An innovative firm is seeking a Remote Administrative Assistant and Office Manager to ensure seamless business operations. This role blends administrative support with office management, requiring strong organizational skills and the ability to multitask effectively. You will assist executives with scheduling, manage communications, and oversee the daily functions of a remote office. This position offers flexibility and the chance to make a significant impact in a dynamic work environment. If you're ready to contribute to a collaborative team and grow professionally, this opportunity is for you!

Benefits

Flexible Work Environment

Professional Growth Opportunities

Work-Life Balance

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• 0-5 years of experience in administrative or office management roles.

Responsibilities

• Assist executives with daily administrative tasks and scheduling.
• Oversee remote office operations and maintain digital files.
• Serve as the primary point of contact for communications.

Skills

Organizational Skills

Multitasking Abilities

Written Communication

Verbal Communication

Microsoft Office Suite

Task Management Tools (Asana, Trello)

Problem-Solving Skills

Time Management

Discretion and Confidentiality

Education

Bachelor’s degree in Business Administration

Equivalent experience

Tools

Microsoft Office Suite

Asana

Trello

Job description

Remote Administrative Assistant and Office Manager

Job Title:

• Remote Administrative Assistant and Office Manager

Location:

• Remote

Position Type:

Part-Time or Full-Time

Job Summary:

As a Remote Assistant and Office Manager, you will play a crucial role in ensuring the smooth operation of day-to-day business activities. This dual role requires a blend of administrative support, organizational skills, and office management expertise. You will assist executives with scheduling, communication, and task management while also overseeing the administrative functions that keep the remote office running efficiently. Your ability to manage multiple tasks, maintain organization, and provide high-level support will be key to your success in this role.

Key Responsibilities:

• Executive Support: Assist executives with daily administrative tasks, including managing calendars, scheduling meetings, organizing travel arrangements, and handling correspondence.
• Office Management: Oversee the administrative operations of the remote office, including maintaining digital files, managing office supplies, and coordinating with vendors.
• Communication Management: Serve as the primary point of contact for internal and external communications.
• Task Management: Assist with project management by tracking deadlines, following up on action items, and coordinating with team members.
• Meeting Coordination: Schedule, organize, and manage virtual meetings, including preparing agendas and taking minutes.
• Document Preparation: Prepare, edit, and format documents, presentations, and reports as needed.
• Financial Administration: Assist with basic financial tasks such as invoicing and expense tracking.
• Event Planning: Organize virtual team events, webinars, and other remote gatherings.
• HR Support: Assist with onboarding new employees and maintaining employee records.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Management, or a related field preferred. Equivalent experience will be considered.
• Experience: 0-5 years of experience in an administrative or office management role, with at least 0-2 years in a remote work environment.

Skills:

• Strong organizational and multitasking abilities, with excellent attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and task management tools (e.g., Asana, Trello).
• Ability to manage time effectively and prioritize tasks in a fast-paced, remote environment.
• Strong problem-solving skills and the ability to work independently.
• High level of discretion and confidentiality when handling sensitive information.

This is a fully remote position, requiring a reliable internet connection and a suitable home office setup. Occasional virtual meetings outside of standard business hours may be required.

Why Join Piedmont Technical Experts?

Piedmont Technical Experts offers a dynamic and flexible work environment where your organizational skills will make a significant impact. We value work-life balance and provide opportunities for professional growth.

How to Apply:

Please submit your resume and a cover letter detailing your relevant experience and interest in the Remote Assistant and Office Manager position to [e-mail]. Applications will be reviewed on receipt.

Piedmont Technical Experts is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.