Administrative Assistant: Business Associate

Jobot Consulting; Warren (OH); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

4 Day Work Week

Amazing benefits

Generous 401k contributions

Growth opportunities

Job summary

Jobot Consulting seeks an experienced Administrative Assistant: Business Associate to provide high-level administrative support to our consulting team and manage client communications. This onsite role emphasizes calendar management, meeting coordination, and professional interaction with visitors and staff.

The ideal candidate has 2+ years in administrative roles, excellent communication skills, and proficiency with MS Office and Outlook.

Qualifications

• Minimum 2 years of administrative experience.
• Excellent written and oral communication skills.
• Proficient in scheduling and calendar management.
• Experience with grantmaking and grant management.
• Strong organizational skills with multitasking ability.
• Proficient in MS Office and Outlook.
• Proactive, independent work style.
• Passion for philanthropy and nonprofit sector.

Responsibilities

• Manage daily schedules and coordinate meetings for the consulting team.
• Greet visitors professionally and direct them appropriately.
• Answer and direct incoming calls and inquiries.
• Handle mail distribution and courier coordination.
• Maintain calendars for multiple team members.
• Order and maintain office supplies.
• Assist in preparing reports and presentations.
• Support grant applications and management of grant funds.
• Leverage nonprofit experience to support philanthropic efforts.

Skills

Calendar management

MS Office

Communication

Grantmaking

Independent worker

Nonprofit experience

Tools

Outlook

Excel

PowerPoint

Word

Job description

Job details

Administrative Assistant: Business Associate / $$$ / 4 Day Workweek / AMAZING BENEFITS / Great Leadership / Generous 401k contributions / Growth Opportunity and more!

This Jobot Consulting Job is hosted by: Melissa Thavenius

Salary: $20 - $25 per hour

A bit about us

We are seeking a dynamic, highly organized, and detail-oriented individual to join our team as a Program & Grants Coordinator. This exciting role offers the opportunity to work in a fast-paced, philanthropic environment, providing critical support to our consulting team and managing a portfolio of grants. The ideal candidate will have a passion for nonprofit work, a background in grantmaking, and a knack for administrative tasks, including Microsoft Office Suite, document preparation, answering calls, and scheduling meetings. If you are a proactive, communicative professional with excellent written and oral skills, we would love to hear from you.

The ideal Program & Grants Coordinator has 3+ years of experience in nonprofit/philanthropy, as well as experience supporting capacity building/grant making and administrative support skills. The Program & Grants Coordinator will be supporting the staff who are making the grants and providing capacity. The ideal Program & Grants Coordinator also has experience creating reports and summaries, project management experience, as well as calendar management and event planning! The top three skills that are key for this role are:

• Supports planning, organizing and managing projects, including: tracking and managing of timelines; coordinating with staff, partners and grantees; drafting and disseminating documents; and maintaining organized records.
• Ensure data entered (self and others) remains accurate, complete and consistent, ensuring its reliability and trustworthiness.
• Conducts research and analysis related to potential initiatives and projects.

This opportunity starts off on a temp to hire basis receiving AMAZING benefits as a contractor (75% paid for employee, 25% for dependents) as well as 401K and sick time! This is a fully onsite position, working 36 hours/week, Tuesday-Friday!

Why join us

• 4 DAY WORK WEEK!!
• Amazing benefits even as a contractor: 75% paid for employee and 25% for dependents
• 401k & Match, as well as 401K as a contractor
• PTO and Paid Holidays; sick time as a contractor
• GROWTH
• Amazing organization and leadership!!

Job Details

Are you a dynamic, organized, and detail-oriented individual with a knack for administrative tasks and a passion for business? We are seeking an experienced Consulting Administrative Assistant: Business Associate to join our team. This role is integral to our operations, providing high-level administrative support to our consulting team, and facilitating smooth communication with our clients, partners, and stakeholders. You'll have the chance to work in an exciting, fast-paced environment where no two days are the same. This is an excellent opportunity for someone who thrives in a role that combines administrative duties with elements of business management, philanthropy, and grantmaking.

Responsibilities

1. Managing and coordinating daily schedules, including arranging meetings and conference calls for our consulting team.
2. Greeting visitors professionally and directing them appropriately.
3. Answering and directing incoming calls, ensuring all inquiries are handled promptly and professionally.
4. Handling mail distribution and coordinating courier services.
5. Efficiently managing calendars for multiple team members, ensuring all appointments and deadlines are met.
6. Ordering and maintaining office supplies, ensuring the smooth operation of the office.
7. Assisting in the preparation of reports and presentations, ensuring all materials are accurate and professionally presented.
8. Utilizing your knowledge of grants and grantmaking to assist in the preparation of grant applications and management of grant funds.
9. Leveraging your experience in the nonprofit sector to support our philanthropic efforts.

Qualifications

1. A minimum of 2 years of experience in an administrative role, preferably within a consulting or business environment.
2. Exceptional written and oral communication skills, with the ability to interact professionally with a diverse group of clients and staff.
3. Proficiency in scheduling and calendar management.
4. Experience with grantmaking and grant management, preferably within a nonprofit context.
5. Strong organizational skills, with a keen eye for detail and the ability to multitask effectively.
6. Proficiency in using office software such as MS Office (Word, Excel, PowerPoint) and email (Outlook).
7. A proactive approach, with the ability to work independently and take initiative in a fast-paced environment.
8. A passion for philanthropy and a strong understanding of the nonprofit sector.

If you have the necessary skills and experience, and you're ready to take on an exciting new challenge, we would love to hear from you.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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