Weekend Receptionist / Administrative Assistant

Preferred Care Management; Absecon (NJ); On-site; USD 21,000 - 29,000; Part time

Job summary

Preferred Care Management is seeking a friendly, organized Weekend Receptionist who will also provide weekly administrative support to our Human Resources department in a fast-paced healthcare environment.

You will greet residents and visitors, answer calls, manage mail, keep the reception area organized, assist with sign-in, and help with HR onboarding, interviews, and records—while maintaining confidentiality and professionalism. Weekend hours are Saturdays and Sundays.

Qualifications

• Excellent communication and customer service skills.
• Strong organizational skills and attention to detail.
• Must be able to read, write, and understand English.
• Proficient with Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Greet residents, visitors, families, and vendors with professionalism and courtesy.
• Answer and direct incoming phone calls.
• Manage incoming and outgoing mail and deliveries.
• Maintain a clean and organized reception area.
• Assist visitors with sign-in procedures and general inquiries.
• File employee personnel records and maintain organized files (HR).
• Contact applicants to schedule interviews and follow up with candidates (HR).
• Assist with onboarding paperwork and administrative projects (HR).
• Prepare employee badges and other HR documents as needed (HR).
• Perform general office duties including scanning, copying, and data entry (HR).
• Provide administrative support to the HR department as assigned (HR).

Skills

Communication

Customer service

Organization

Attention to detail

English proficiency

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

We are seeking a friendly, organized, and dependable Weekend Receptionist who will also provide weekly administrative support to our Human Resources department. This position is ideal for someone who enjoys interacting with people, staying organized, and working in a fast-paced healthcare environment.

Position Schedule

• Weekend Receptionist Hours: Saturdays and Sundays

• Administrative Hours: 2 Weekdays, 3 hours per day (or as scheduled) assisting the Human Resources department

Responsibilities

Reception Duties

• Greet residents, visitors, families, and vendors with professionalism and courtesy

• Answer and direct incoming phone calls

• Manage incoming and outgoing mail and deliveries

• Maintain a clean and organized reception area

• Assist visitors with sign-in procedures and general inquiries

Human Resources Administrative Support

• File employee personnel records and maintain organized files

• Contact applicants to schedule interviews and follow up with candidates

• Assist with onboarding paperwork and administrative projects

• Prepare employee badges and other HR documents as needed

• Perform general office duties including scanning, copying, and data entry

• Provide administrative support to the HR department as assigned

Qualifications

• High school diploma or equivalent preferred

• Previous receptionist or administrative experience preferred

• Excellent communication and customer service skills

• Must be able to read, write, and understand English

• Strong organizational skills and attention to detail

• Proficient with Microsoft Office (Word, Excel, Outlook)

• Ability to multitask while maintaining professionalism

• Reliable, dependable, and able to maintain confidentiality

Why Join Our Team?

• Friendly and supportive work environment

• Opportunity to grow within Human Resources and Administration

• Make a meaningful difference in the lives of our residents and staff

• Competitive pay based on experience