Administrative Assistant

Talentify; Daly City (CA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive Pay

Paid Time Off

Paid Holidays

Medical Dental Vision Insurance

Company-Sponsored Life Insurance

Short-Term & Long-Term Disability

401(k) Options

Employee Appreciation Programs

Supportive Team Environment

Growth & Advancement Opportunities

Job summary

Talentify is seeking an Administrative Assistant to support a skilled nursing facility leadership team. You will greet residents, coordinate scheduling, manage records, and handle phone calls with a friendly, professional attitude.

The ideal candidate has prior office experience, strong organizational and communication skills, and comfort with Microsoft Office. You’ll thrive in a team-oriented environment that values accuracy, confidentiality, and compassionate service.

Qualifications

• Previous administrative or office experience preferred.
• Healthcare or skilled nursing experience is a plus.
• Strong organizational and time-management skills.
• Excellent communication and customer service skills.
• Comfortable using Microsoft Office and basic computer programs.
• Able to multitask and prioritize in a busy environment.
• Friendly, professional, dependable, and detail-oriented.
• Enjoys working with residents, families, staff, and leadership.

Responsibilities

• Provide administrative and clerical support to facility leadership
• Greet residents, families, visitors, and staff with a friendly and professional attitude
• Answer and direct phone calls
• Assist with scheduling, filing, data entry, and maintaining records
• Prepare correspondence, reports, and other documents
• Assist with resident and employee paperwork
• Help coordinate communication between departments
• Maintain accurate and confidential records
• Support the Administrator and department leaders with daily administrative needs
• Help keep the front office organized and welcoming

Skills

Administrative experience

Healthcare experience

Organizational skills

Communication skills

Multitasking

Dependable

Detail-oriented

Tools

Microsoft Office

Job description

Administrative Assistant

Join a Team Where You Make a Difference Every Day

Are you organized, friendly, and someone who enjoys helping others? We are looking for a dependable Administrative Assistant to join our skilled nursing facility team.

This is a great opportunity for someone who enjoys working with people, staying organized, and being part of a team that makes a difference in the lives of our residents. You’ll work closely with facility leadership and staff while helping create a welcoming experience for residents, families, and visitors.

What You'll Do

• Provide administrative and clerical support to facility leadership
• Greet residents, families, visitors, and staff with a friendly and professional attitude
• Answer and direct phone calls
• Assist with scheduling, filing, data entry, and maintaining records
• Prepare correspondence, reports, and other documents
• Assist with resident and employee paperwork
• Help coordinate communication between departments
• Maintain accurate and confidential records
• Support the Administrator and department leaders with daily administrative needs
• Help keep the front office organized and welcoming

What We’re Looking For

• Previous administrative or office experience preferred
• Healthcare or skilled nursing experience is a plus
• Strong organizational and time-management skills
• Excellent communication and customer service skills
• Comfortable using Microsoft Office and basic computer programs
• Able to multitask and prioritize in a busy environment
• Friendly, professional, dependable, and detail-oriented
• Enjoys working with residents, families, staff, and leadership

What We Offer

• Competitive Pay
• Paid Time Off
• Paid Holidays
• Medical, Dental & Vision Insurance
• Company-Sponsored Life Insurance
• Short-Term & Long-Term Disability
• 401(k) Options
• Employee Appreciation Programs
• Supportive Team Environment
• Opportunities for Growth and Advancement

Why You’ll Love This Opportunity

Your role goes beyond answering phones and completing paperwork. You’ll be one of the friendly faces residents and families see every day. Your organization, communication, and willingness to help will directly contribute to creating a positive experience for the people we serve.

If you're looking for a rewarding administrative position where you can work with great people, grow your career, and make a difference every day, we’d love to hear from you.