Administrative Manager: Operations & People Lead

Sciens Building Solutions; Vista (CA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Salary based on qualifications

PTO & holidays

401(k) matching

Disability insurance

Health, dental, vision plans

Life insurance

Career development opportunities

Job summary

Sciens Building Solutions seeks an Administrative Manager to organize and coordinate office administration and procedures, ensuring organizational effectiveness, efficiency and safety. This role requires independence, multi-tasking, and strong organization across a diverse office.

Responsibilities include payroll processing, AP/AR for construction billing, vendor management, HR collaboration, and IT coordination. A competitive salary and comprehensive benefits accompany this role.

Qualifications

• 2–5 years of proven office/administrative management experience.
• Excellent written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• Excellent time management and multi-tasking abilities.
• Attention to detail and problem-solving skills.
• Basic knowledge of accounting, data, HR, and business practices.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.

Responsibilities

• Act as point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
• Accounts Payable.
• Accounts Receivable - Construction Billing (AIA Billing).
• Process Payroll (about 5–10% Certified Payroll).
• Organize office operations and procedures, and schedule meetings and appointments.
• Partner with HR to maintain office policies as necessary.
• Coordinate with IT department on office equipment.
• Manage relationships with vendors, service providers and landlord, ensuring timely invoicing and payments.
• Provide general support to reception; assist with visitors.
• May maintain leadership calendars, and appointments.

Skills

Office management

Communication

Customer service

Time management

Detail-oriented

Accounting basics

HR basics

MS Office

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Sciens Building Solutions seeks an Administrative Manager to organize and coordinate office administration and procedures, ensuring organizational effectiveness, efficiency and safety. This role requires independence, multi-tasking, and strong organization across a diverse office.

Responsibilities include payroll processing, AP/AR for construction billing, vendor management, HR collaboration, and IT coordination. A competitive salary and comprehensive benefits accompany this role.