Dynamic Administrative & Office Support Specialist

Sciens Building Solutions; Pleasanton (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Medical, dental, and vision plans

Life insurance

Professional development opportunities

Job summary

Sciens Building Solutions in Pleasanton, CA, seeks an Administrative Support Specialist to join a fast-growing team. You will manage front-desk greetings, calls, scheduling, and clerical tasks while supporting multiple departments.

Required: 2–5 years of admin experience, excellent communication, and proficiency with Microsoft Office. Benefits include PTO, 401(k), and health plans. This role is on-site in Pleasanton.

Qualifications

• High school diploma required.
• 2–5 years of administrative support experience in an office environment.
• Excellent verbal communication and strong customer service skills.
• Proficient with Microsoft Office Suite or related software.

Responsibilities

• Greet clients, visitors, and guests and direct them appropriately.
• Answer, screen, and direct phone calls; take messages and schedule appointments.
• Receive and process mail, packages, and deliveries; handle basic filing and recordkeeping.
• Schedule monthly vehicle inspections and vehicle services; coordinate with managers and vendors; track registrations, mileage, and turnover.
• Coordinate deployment of vehicles to new hires with department managers.

Skills

Verbal communication

Interpersonal skills

Customer service

Organizational skills

Independent work

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Sciens Building Solutions in Pleasanton, CA, seeks an Administrative Support Specialist to join a fast-growing team. You will manage front-desk greetings, calls, scheduling, and clerical tasks while supporting multiple departments.

Required: 2–5 years of admin experience, excellent communication, and proficiency with Microsoft Office. Benefits include PTO, 401(k), and health plans. This role is on-site in Pleasanton.