Administrative Manager

Scorpio.; Jacksonville (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Annual bonuses

Full medical insurance

Dental & Vision & Life

401(k) matching

HSA

Paid parental leave

PTO & holidays

Collaborative environment

Job summary

Scorpio is seeking an Administrative Manager to oversee daily administrative operations of our Jacksonville office, ensuring a professional, organized, and welcoming environment for team members, clients, and visitors. The role coordinates office services, facilities, events, vendors, and other administrative functions that support productivity and success.

The ideal candidate has at least five years of corporate office administration experience, strong Microsoft Office skills, and excellent

Qualifications

• Five years of administrative experience in a corporate office setting required.
• Associate degree or equivalent education from a two-year college or technical school preferred.
• Proficiency with Microsoft Office Suite, collaborative meeting platforms, and general office equipment.
• Excellent organizational skills and attention to detail.
• Strong time-management skills with a proven ability to meet deadlines.
• Enthusiastic, reliable, and people-oriented.

Responsibilities

• Manage administrative operations, including ordering and maintaining office supplies, tracking inventory, and reviewing and coordinating contracts for building maintenance and related services.
• Plan and coordinate in-office and offsite events.
• Provide support for onsite technical issues that affect productivity, such as internet connectivity and copier issues, and coordinate with the IT service provider as needed.
• Maintain the office to ensure a clean, organized, and welcoming environment, including preparing the office for events, new hires, and client visits.
• Greet office guests and answer incoming telephone calls in a professional, prompt, and helpful manner.

Skills

Office administration

Organization

Time management

Communication

Attention to detail

People oriented

Education

Associate degree or equivalent

Tools

Microsoft Office Suite

Collaborative meeting platforms

General office equipment

Job description

Scorpio is a team of experienced construction management professionals dedicated to building projects that strengthen communities and enhance the places where people live and work. We are seeking an Administrative Manager to oversee the day-to-day administrative operations of our office and ensure a professional, organized, and welcoming environment for team members, clients, and visitors. This role will coordinate office services, facilities, events, vendors, and other administrative functions that support the productivity and success of our team.

Responsibilities

• Manage administrative operations, including ordering and maintaining office supplies, tracking inventory, and reviewing and coordinating contracts for building maintenance and related services.
• Plan and coordinate in-office and offsite events.
• Provide support for onsite technical issues that affect productivity, such as internet connectivity and copier issues, and coordinate with the IT service provider as needed.
• Maintain the office to ensure a clean, organized, and welcoming environment, including preparing the office for events, new hires, and client visits.
• Greet office guests and answer incoming telephone calls in a professional, prompt, and helpful manner.

Qualifications

• Five years of administrative experience in a corporate office setting required.
• Associate degree or equivalent education from a two-year college or technical school preferred.
• Proficiency with Microsoft Office Suite, collaborative meeting platforms, and general office equipment.
• Excellent organizational skills and attention to detail.
• Strong time-management skills with a proven ability to meet deadlines.
• Enthusiastic, reliable, and people-oriented.

What Scorpio Offers

• Competitive salary with annual performance bonuses
• Company-paid medical insurance with coverage up to 100% of team member premium
• Dental, Vision, Life, Short-Term and Long-Term Disability
• 401(k) with 100% company match up to 4%
• HSA
• Paid parental leavePaid Time Off and holidays
• Collaborative, innovative, and enjoyable work environment!