Administrative Manager II

Tatitlek Corporation; Philadelphia (Philadelphia County); Hybrid; USD 44,000 - 59,000; Full time

Job summary

Tatitlek Corporation is seeking an Administrative Manager to coordinate and support essential services across the organization. You’ll oversee secretarial, reception, payroll, travel logistics, records management, and more, with a focus on efficiency and accuracy.

The role requires a Bachelor’s degree in a relevant field and at least 3 years of administrative experience, plus strong MS Office skills. Navy or defense sector familiarity is a plus.

Qualifications

• Bachelor's level degree in Accounting, Finance, Economics or Business Administration.
• Minimum 3 years of professional administrative experience.
• 2 years performing programmatic/admin support with independent judgement.
• Proficient in Word, Excel, PowerPoint and Adobe Acrobat; working knowledge of Navy/Sea Command topics is desirable.

Responsibilities

• Manage services enabling efficient operation: secretarial, reception, administration, payroll, travel, records, etc.
• Implement procedures to improve productivity and customer service.
• Acquire, distribute, and store supplies; dispose of surplus/unclaimed property as needed.
• Coordinate the physical workplace with people and work of the organization.

Skills

Administrative management

Microsoft Office

Communication skills

Data entry

Payroll support

Education

Bachelor's degree in Accounting, Finance, Economics or Business Administration

Tools

Microsoft Word

Excel

PowerPoint

Adobe Acrobat

Job description

Overview

Administrative managers coordinate and support services to organizations.

DUTIES & RESPONSIBILITIES:

• Management of the services that allow organizations to operate efficiently, such as secretarial and reception, administration, payroll, conference planning and travel, information and data processing, mail, materials scheduling and distribution, printing and reproduction, records management, telecommunications management, security, parking, and personal property procurement, supply, and disposal.
• Implemention of procedures to improve productivity and customer service.
• Acquire, distribute, and store supplies as well as dispose of surplus property or oversee the disposal of unclaimed property.
• Responsible for coordinating the physical workplace with the people and work of an organization.

MINIMUM EDUCATION:

Bachelor's level degree in Accounting, Finance, Economics or Business Administration.

MINIMUM EXPERIENCE:

• Three (3) years professional experience.
• Two (2) years of experience performing a variety of programmatic and administrative functions to support the operations of a division such as preparing correspondence, data entry, database creation, payroll support, coordinating and scheduling meetings, arranging travel, and records management support; monitoring business output of financial reports and personnel metrics; financial and funding analysis; reviewing policies and directives; metrics development and tracking; word processing and preparing presentations; performing professional level tasks both formal and informal requiring independent judgement, initiative and tact; providing documentation planning and support, project administration, general office support; and has effective communication skills both verbal and written.
• Proficient in Microsoft Products (i.e. Word, Excel, and Power Point) as well as Adobe Acrobat. Working knowledge of the Naval Sea System Command, Naval Surface Warfare Center, and Fleet organizations is desired.

ADDITIONAL QUALIFYING FACTORS:

As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business.

Salary

$37.40/hr