Administrative Assistant

The Tatitlek Corporation; Virginia (MN); On-site; USD 42,705 - 44,083; Full time

Job summary

The Tatitlek Corporation is seeking an Administrative Assistant in Virginia, MN. The role involves preparing correspondence, managing schedules, and editing documents. Candidates must possess four years of relevant secretarial experience and be proficient in Microsoft Office.

The position requires effective communication skills, the ability to work independently, and maintaining a Secret clearance. The starting pay is $31.41 per hour.

Qualifications

• Four years of secretarial experience performing administrative tasks.
• Proficient in Microsoft Office tools.
• Ability to respond to inquiries and prepare reports.

Responsibilities

• Prepare official correspondence and maintain document logs.
• Monitor leadership schedules and make arrangements for meetings.
• Edit and proofread documents.

Skills

Communication skills

Organizational skills

Microsoft Office proficiency

Education

Four years of secretarial experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Access

Job description

Overview

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepare official correspondence/documents, maintain an incoming and outgoing log of naval correspondences/documents, serialized correspondence, and submit correspondence/documents for signature.
• Monitor leadership schedules/calendars, make arrangements for conferences and meetings and assemble established background materials as directed.
• Edit and proof documents for grammar and spelling as well as format all documents in accordance with government guidelines.
• Assist Management Internal Control Program (MCIP) Coordinator with maintenance/updating of the program notebooks, which includes tracking.
• Provide records management support and transmit text data and graphics as required.
• Upload travel into online tracking system.
• Create, route, and track message traffic.
• Prepare official correspondences for the legal department.
• Perform Command Pay and Personnel Administrator (CPPA) functions.
• Attend meetings and record minutes as required.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES

• Other duties as assigned.

QUALIFICATIONS

Required Education, Experience and Licensure:

• Four (4) years of Secretarial experience performing the task/duties of an Administrative Assistant or duties of a Secretary III.
• Ability to collect information and respond to routine inquiries and/or prepare periodic reports/presentations.
• Proficient in Microsoft Office: Word, Excel, PowerPoint, Outlook and Access.
• Demonstrate the ability to work independently and be able to communicate effectively both orally and through formal reports.
• Must be able to obtain and maintain a SECRET clearance.

Skills, Knowledge and Abilities Required:

• Must be able to work independently, have strong written and verbal communication skills and an ability to coordinate multiple tasks.
• Superior customer service focus.
• Be able to read, write, speak, and understand the English language.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

REASONABLE ACCOMMODATIONS

Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.

WORK ENVIRONMENT

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is typically performed in a controlled office environment. The noise level in the work environment is usually moderate.

SUPERVISORY RESPONSIBILITIES

None

TRAVEL

None.

WORK AUTHORIZATION/SECURITY CLEARANCE

DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance. U.S. Citizenship is required.

ADDITIONAL QUALIFYING FACTORS

As a condition of employment, candidates for posted positions must have acceptable reference and background check results and pass a pre-employment drug screening. Some travel will be required.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment.

Salary

$31.41/hourly