Administrative Manager

Youth Advocate Programs, Inc.; Village of Monticello (NY); Presencial; USD 52.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Voluntary Dental

Voluntary Vision

UNUM Supplemental Insurance

403(b) Retirement Savings Plan

Pet Insurance

Employee Assistance Program

Direct Deposit

Competitive Weekly Pay

Flexible Schedule

Descripción de la vacante

Youth Advocate Programs, Inc. is seeking an Administrative Manager for the Sullivan County program to provide comprehensive administrative support for program operations.

Responsibilities include payroll processing, weekly reports, and maintaining confidential participant and personnel records, while coordinating daily administrative functions. The ideal candidate is highly organized, detail-oriented, and able to thrive in a fast-paced environment, delivering excellent customer service to staff,

Formación

• High school diploma or GED required.
• Associate degree preferred.
• Experience in administrative/office management roles preferred.
• Proficiency with Microsoft Office 365 applications (Word, Excel, Outlook, Teams).

Responsabilidades

• Process payroll and prepare weekly reports.
• Maintain confidential participant and personnel records.
• Coordinate daily administrative functions and documentation.
• Provide excellent customer service to staff, families and community partners.
• Work in a fast-paced environment with professionalism.

Conocimientos

Payroll processing

Customer service

Office coordination

Data entry

Educación

High school diploma or GED

Associate degree in Business Administration or related field

Herramientas

Microsoft Word

Excel

Outlook

Teams

Databases / EHR systems

Descripción del empleo

Schedule: May include some evenings and weekends

Summary of the Position: The Sullivan County Program is seeking an Administrative Manager to provide comprehensive administrative and office support for program operations. Responsibilities include payroll processing, preparation of weekly reports and documentation, maintenance of confidential participant and personnel records, and coordination of daily administrative functions. The successful candidate must be highly organized, detail-oriented, and able to thrive in a fast-paced environment while maintaining professionalism and providing excellent customer service to staff, families, and community partners.

• Responsible for a variety of administrative duties, including preparing weekly reports and paperwork, processing payroll, and maintaining confidential participant and personnel records.
• Ability to work effectively in a fast-paced environment while maintaining a professional demeanor with staff, families, service providers, and other stakeholders.
• Demonstrates strong organizational skills, attention to detail, time management abilities, and proficiency in computer applications, including Microsoft Word, Excel, and Outlook.
• Ability to work independently with minimal supervision. Strong communication, interpersonal, and customer service skills are essential.

Qualifications/Requirements:

• High school diploma or GED required
• Associate degree in Business Administration, Office Management, Accounting, or a related field preferred.
• Previous experience in an administrative, office management, or similar role preferred.
• Proficiency in computer applications; specific skills may be evaluated during the interview process.
• Proficiency with Microsoft Office 365 applications, including Word, Excel, Outlook, and Teams.
• Experience using databases or electronic record management systems preferred.
• Knowledge of insurance billing and third-party payer processes preferred.
• Exceptional organizational skills with strong attention to detail.
• Strong communication, customer service, and time management skills.
• Bilingual/Spanish-speaking ability is a plus.
• Flexibility to work non-traditional hours, including occasional evenings or weekends, as needed.
• Reliable transportation, valid driver's license, and current automobile insurance coverage required.

Benefits Available:

• Voluntary Dental
• Voluntary Vision
• UNUM Supplemental Insurance
• 403(b) Retirement Savings Plan.
• Pet Insurance
• Employee Assistance Program
• Direct Deposit
• Competitive Weekly Pay
• Flexible Schedule

Youth Advocate Programs, Inc. is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment based on individual merit, skills, and qualifications, without regard to race, age, color, ancestry, national origin, religion, sex, military or veteran status, or disability or any other status protected by the laws or regulations in the locations where YAP operates. YAP will not tolerate discrimination or harassment based on any of these characteristics.

Travel Required

Yes . Some travel may be required

Strong Communication Skills

Novice

Basic Computer Skills

Advanced

Some Knowledge

Functional Expert

Considered a thought leader on a subject

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Dedicated

Devoted to a task or purpose with loyalty or integrity

Ability to Make an Impact

Inspired to perform well by the ability to contribute to the success of a project or the organization

Education

Required

High School or better.

Preferred

Associates or better.

Experience

Preferred

Previous administrative experience

Licenses & Certifications

Required

Driver's License

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.