Administrative Manager

Vadis

Sumner (WA)

On-site

USD 80,000 - 100,000

Full time

8 days ago

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Benefits offered by this job

Medical insurance

Dental/Vision/Life insurance

Employee assistance program

403(b) retirement plan

Vacation accrual

Sick leave

Holidays

Holiday bonus

Professional development opportunities

Job summary

Vadis in Sumner, WA is seeking an experienced Administrative Manager to oversee daily operations of the administrative department and support organizational effectiveness.

The ideal candidate will have strong financial and accounting skills, be proactive, detail-oriented, with excellent communication and interpersonal abilities.

This is a full-time, on-site position offering competitive pay and comprehensive benefits, with opportunities for professional development.

Qualifications

Bachelor's degree in HR, business, or accounting required.
Minimum 5 years' experience in HR administration, employee relations, benefits administration, and accounting including payroll processing, GL, AP, AR.
Staff supervision experience required.
Strong organizational and communication skills with confidentiality.
Ability to work independently with multiple responsibilities.

Responsibilities

Assist with managing and maintaining financial records.
Assist with budget development.
Oversee full accounting cycle: accounts payable/receivable, general ledger, audit, financial reporting.
Coordinate with external financial auditors.
Oversee payroll processing and compliance with tax laws.
Manage HR functions and HRIS administration.
Lead recruitment, onboarding, and training.
Process terminations, benefits programs, COBRA.
Collaborate with IT to maintain secure technology.
Maintain company phone network.
Manage Administrative Services department operations.
Improve office procedures for maximum efficiency.
Coordinate policies and procedures across departments.
Participate in corporate planning.
Other duties as assigned.

Skills

HR administration

employee relations

benefits administration

payroll processing

accounts payable

accounts receivable

general ledger

internal controls

Education

Bachelor’s degree in HR, business administration, accounting, or related field

Tools

QuickBooks

Excel

Microsoft Word

PowerPoint

Outlook

Job description

Description

We are seeking an experienced, highly organized, and collaborative Administrative Manager to join our team. This role is responsible for overseeing the daily operations of the administrative department and plays a vital role in supporting the overall effectiveness of the organization.

The ideal candidate will possess strong financial and accounting skills, be proactive, detail-oriented, with strong technical problem-solving abilities and excellent communication and interpersonal skills.

This is a full-time position.

Please note: This is not a remote or work from home position

Primary Duties and Responsibilities

Assist with managing and maintaining financial records

Assist with budget development

Oversee and perform full accounting cycle: accounts payable/receivable, general ledger, audit, financial reporting, and presentation

Coordinate with external financial auditors

Oversee and complete payroll processing: ensure compliance with changing tax laws and regulations

Manage, organize, and execute all human resource functions, ensuring compliance with company policies, EEO regulations, and applicable employment laws

Maintain and administer the human resource information system (HRIS)

Lead Recruitment, onboarding, and training for new employee

Process employee terminations, benefits programs, and COBRA

Collaborate with IT contractor to maintain secure and reliable technology

Maintain company phone network

Manage the operations of the Administrative Services department in support of organizational programs.

Implement and improve office procedures and for maximum efficiency.

Organizationally plan and coordinate policies and procedures within the department as related to other departments.

Participate in corporate planning

Other duties as assigned

Pay and Benefits

This is a full-time position

Full salary range for this position is $38.46 - $48.07 per hour (allows for professional growth over time)

Medical insurance at low premium cost to employees (dependent coverage available at employee cost)

Employee dental, vision, life insurance fully paid by Vadis (dependent coverage and supplemental life insurance available at employee cost)

Employee assistance program

403(b) retirement plan with up to a 6% company match after one year of employment dependent on contributions

Vacation accrual begins at up to 10 days per year (.0385 per paid hour)

Sick Leave accrues at 1 hour for every 40 hours worked

Ten Paid Holidays (8 fixed, 2 floating)

Holiday bonus

Professional development opportunities

Hours of work typically run Monday through Friday, from 8:00am to 4:30pm. However, it is important note that flexibility for evening and/or weekend work may be necessary on occasion.

Requirements

Bachelor’s degree in human resources, business administration, accounting, or a related field

Minimum of 5 years’ experience in HR administration, employee relations, benefits administration, and accounting experience including payroll processing, GL, AP, AR required

Prior staff management or supervisory experience

Strong organizational, written, and verbal communication skills, with the ability to communicate tactfully and maintain strict confidentiality when interacting with the public, staff, and clients