Administrative Assistant/General Support

Gemini Mechanical; United States; On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

PTO

Paid holidays

Health, dental, and vision insurance

401(k) plan

Professional growth opportunities

Training and development opportunities

Work-life balance

Job summary

Gemini Mechanical is seeking a reliable Administrative Assistant to support daily office operations and provide general administrative help across the organization. The ideal candidate is proactive, organized, and discreet, with strong communication and computer skills.

Responsibilities include scheduling, filing, data entry, coordinating with teams and vendors, and maintaining records. This is a role focused on accuracy, confidentiality, and teamwork in a professional environment.

Qualifications

• High school diploma or equivalent required.
• 1+ year of administrative/office support experience preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and/or Google Workspace.
• Strong attention to detail and accuracy.
• Ability to handle multiple tasks and prioritize work effectively.
• Professional and courteous communication with clients, vendors, and coworkers.
• Ability to work independently as well as part of a team.
• Reliable, punctual, and dependable.
• Confidentiality when handling company or customer information.

Responsibilities

• Provide day-to-day administrative and clerical support to management and staff.
• Answer phone calls, respond to emails, and direct inquiries to the appropriate team members.
• Schedule meetings, appointments, and maintain calendars.
• Prepare, organize, scan, file, and maintain documents and records.
• Enter and update information in company systems and spreadsheets.
• Assist with preparing reports, correspondence, forms, and other office documents.
• Coordinate office supplies, equipment, mail, deliveries, and general office needs.
• Support onboarding and other administrative processes as needed.
• Assist with data entry, filing, and record-keeping.
• Coordinate with internal departments, vendors, clients, and other contacts as needed.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Multi-tasking

Teamwork

Independent worker

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Administrative Assistant/General Support

We are seeking a reliable, organized, and detail-oriented Administrative Assistant / General Support team member to assist with daily office operations and provide administrative support across the organization. The ideal candidate is proactive, professional, and comfortable handling multiple tasks while maintaining a high level of accuracy and confidentiality.

Key Responsibilities

• Provide day-to-day administrative and clerical support to management and staff.
  
• Answer phone calls, respond to emails, and direct inquiries to the appropriate team members.
  
• Schedule meetings, appointments, and maintain calendars.
  
• Prepare, organize, scan, file, and maintain documents and records.
  
• Enter and update information in company systems and spreadsheets.
  
• Assist with preparing reports, correspondence, forms, and other office documents.
  
• Coordinate office supplies, equipment, mail, deliveries, and general office needs.
  
• Support onboarding and other administrative processes as needed.
  
• Assist with data entry, filing, and record-keeping.
  
• Coordinate with internal departments, vendors, clients, and other contacts as needed.
  
• Perform general office and administrative tasks to support smooth daily operations.
  
• Take on additional responsibilities and special projects as assigned.
  

Requirements

• High school diploma or equivalent required.
  
• 1+ year of administrative, office support, customer service, or related experience preferred.
  
• Strong organizational and time-management skills.
  
• Excellent verbal and written communication skills.
  
• Proficiency with Microsoft Office (Word, Excel, Outlook) and/or Google Workspace.
  
• Strong attention to detail and accuracy.
  
• Ability to handle multiple tasks and prioritize work effectively.
  
• Professional and courteous communication with clients, vendors, and coworkers.
  
• Ability to work independently as well as part of a team.
  
• Reliable, punctual, and dependable.
  
• Comfortable learning new software, systems, and processes.
  
• Ability to maintain confidentiality when handling company or customer information.
  
• Positive attitude with a willingness to assist with general office tasks and additional responsibilities as needed.
  
• Paid time off (PTO)
  
• Paid holidays
  
• Health, dental, and vision insurance options
  
• 401(k) or retirement savings plan
  
• Opportunities for professional growth and advancement
  
• Training and development opportunities
  
• Supportive and collaborative work environment
  
• Employee discounts or company perks, where applicable
  
• Work-life balance
  
• Stable, long-term employment opportunity