Administrative Manager

The KYA Group; Santa Ana (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation and benefits package

Leadership development and growth opportunities

Collaborative and team-oriented culture

Job summary

The KYA Group in Santa Ana, California is seeking an Administration Manager to lead and oversee daily operations within the Administration Department. The ideal candidate will have strong leadership skills and a passion for process improvement. This role requires at least 5 years of administrative experience and proven leadership abilities.

Joining KYA means being part of an innovative company recognized as a USA TODAY Top Workplace, with a collaborative culture that values every voice. Competitive compensation and career development opportunities are included.

Qualifications

• 5+ years of administrative or operations experience, with at least 2+ years in a leadership role.
• Strong leadership and team management skills.
• Excellent organizational and time management abilities.

Responsibilities

• Oversee day-to-day operations of the Administration Department, ensuring efficiency and accuracy.
• Lead, mentor and develop a team of Administrators.
• Establish, implement, and maintain policies and procedures to support operational excellence.

Skills

Leadership & Team Development

Process Improvement & Systems Thinking

Communication Skills

Organizational Skills

Time Management

Attention to Detail

Education

Bachelor’s degree in Business Administration or related field

Tools

Google Workspace

Job description

KYA is a leading specialty construction company focused on delivering high-quality environments through innovation, integrity and operational excellence. We are committed to building strong teams, developing leaders and creating efficient systems that support scalable growth. Recognized as a USA TODAY Top Workplace, we foster a collaborative, team-oriented culture that values innovation, well-being and shared success. We empower our team members to listen, understand and advise, creating an environment where every voice contributes to meaningful impact.

Position Overview

KYA is seeking a highly organized, proactive, and solutions-driven Administration Manager to lead and oversee the daily operations of the Administration Department. This role is critical to ensuring consistency, efficiency, and alignment across administrative functions, while supporting company-wide initiatives and leadership priorities.

The ideal candidate is a strong leader who thrives in a fast-paced environment, has a passion for process improvement, and can effectively manage both people and systems.

Key Responsibilities

• Oversee day-to-day operations of the Administration Department, ensuring efficiency and accuracy
• Lead, mentor and develop a team of Administrators
• Establish, implement, and maintain policies and procedures to support operational excellence
• Partner cross-functionally with Marketing, IT, and Business Development teams
• Manage internal processes including onboarding coordination, documentation, and compliance tracking
• Oversee budget tracking and administrative cost controls
• Ensure proper documentation, file management and record-keeping systems are maintained
• Identify opportunities for process improvement and implement scalable solutions
• Support leadership with reporting, project coordination and strategic initiatives

Qualifications

• Bachelor’s degree in Business Administration or related field preferred
• 5+ years of administrative or operations experience, with at least 2+ years in a leadership role
• Strong leadership and team management skills
• Excellent organizational and time management abilities
• Experience developing and implementing policies and procedures
• Strong communication and interpersonal skills
• Proficiency in Google Workspace and administrative systemsAbility to manage multiple priorities and meet deadlines in a fast-paced environment
• Leadership & Team Development
• Process Improvement & Systems Thinking
• Attention to Detail
• Accountability & Ownership
• Strategic Thinking

Why Join KYA

Opportunity to be part of a growing, innovative company

Collaborative and team-oriented culture

Leadership development and growth opportunities

Competitive compensation and benefits package