Strategic Executive Assistant & Leadership Support

KELLY Youth Services Inc.; Cincinnati, Northern (OH, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

KELLY Youth Services Inc. in Cincinnati seeks an Executive Administrative Assistant to provide primary administrative support to the Agency Administrator and secondary support to the CEO, Program Director, and HR department. The role covers calendar management, correspondence, reporting, and project coordination in a nonprofit setting.

The position emphasizes confidential records management, board prep, and compliance tracking, with responsibilities spanning leadership support and HR functions.

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• Minimum three years of executive administrative experience required.
• Nonprofit, healthcare, social services, or behavioral health settings preferred.
• Advanced Microsoft 365 proficiency and familiarity with QuickBooks.

Responsibilities

• Manage the Administrator's calendar, meetings, and travel arrangements.
• Screen calls, emails, and correspondence for the Administrator.
• Prepare reports, presentations, spreadsheets, and executive correspondence.
• Coordinate special projects and strategic initiatives.
• Maintain confidential records and documents.
• Assist with board meeting prep and related documentation.
• Monitor deadlines and reminders for critical projects and compliance.
• Serve as liaison with department managers, staff, vendors, and partners.
• Provide executive support to CEO and Program Director and assist with meetings.

Skills

Executive support

Microsoft 365

Communication

Organization

Education

Bachelor's degree in Business Administration

Tools

Intuit QuickBooks

Job description

KELLY Youth Services Inc. in Cincinnati seeks an Executive Administrative Assistant to provide primary administrative support to the Agency Administrator and secondary support to the CEO, Program Director, and HR department. The role covers calendar management, correspondence, reporting, and project coordination in a nonprofit setting.

The position emphasizes confidential records management, board prep, and compliance tracking, with responsibilities spanning leadership support and HR functions.