Administrative Manager

WESCO Distribution; Papillion (NE); On-site; USD 60,000 - 90,000; Full time

Job summary

WESCO Distribution in Papillion, Nebraska is seeking an Administrative Manager to oversee facility operations and administrative functions. You will apply established policies, exercise independent judgment, and help optimize processes and information flow across the organization.

The role requires strong communication and problem-solving skills, experience in office travel management, vendor selection, contract negotiations, budgeting, and leadership.

Qualifications

• High School degree or equivalent is required.
• Associates’ degree/college diploma preferred.
• 2+ years solving moderate to complex issues.
• 2+ years of effective communication across all levels.
• 2+ years knowledge of office travel management processes.
• Proficiency in Microsoft Office Suite, Excel and Outlook.
• 2+ years experience in vendor selection, competitive bidding, and contract negotiations.
• Knowledge of finance, accounting, budgeting, and cost control is preferred.
• Leadership and team management experience preferred.

Responsibilities

• Plan and coordinate administrative procedures and streamline processes.
• Recruit and train personnel and allocate responsibilities and office space.
• Assess staff performance and provide coaching for efficiency.
• Ensure smooth flow of information to support other operations.
• Manage schedules and deadlines.
• Monitor office supplies inventory and budget-conscious purchasing.
• Oversee accounts payable/receivable issues and resolution.
• Oversee facilities services, maintenance, and tradespeople.
• Organize and supervise other office activities (recycling, renovations, events).
• Ensure operations adhere to policies and regulations.
• Keep abreast of organizational changes and business developments.

Skills

Problem solving

Effective communication

Office travel management

Microsoft Office Suite

Contract negotiations

Vendor selection

Budgeting / Finance

Leadership

Team management

Education

High School Degree or Equivalent

Associates’ Degree/College Diploma

Job description

As an Administrative Manager, you will manage various operations at a facility. You will work within general methods and procedures and exercises considerable independent judgment to select proper courses of action. In this role, you will require the knowledge of the policies, procedures and regulations of administrative and departmental programs, and supervisory techniques, personnel policies and procedures.

Responsibilities:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Manage and oversee accounts payable and accounts receivable issues and resolution
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

Qualifications:

• High School Degree or Equivalent
• Associates’ Degree (U.S.)/College Diploma (Canada)
• 2+ years of experience with problem solving moderate to complex issues
• 2+ years of experience with effective communication with all levels in an organization
• 2+ years knowledge of office travel management processes
• Computer skills: Microsoft Office Suite, Excel and Outlook
• 2+ years proven knowledge of vendor selection, competitive bidding, contract negotiations and evaluation procedures preferred
• Knowledge of finance, accounting, budgeting, and cost control principles preferred
• Leadership and team management skills preferred