Administrative Manager

Youth Advocate Programs, Inc.; New York, Northern (NY, KY); Hybrid; USD 26,000 - 37,000; Part time

Benefits offered by this job

Voluntary Dental

Voluntary Vision

UNUM Supplemental Insurance

403(b) Retirement Savings Plan

Pet Insurance

Employee Assistance Program

Direct Deposit

Weekly Pay

Flexible Schedule

Job summary

Youth Advocate Programs, Inc. is seeking an Administrative Manager in Onondaga County to support daily operations for our youth-focused programs. This part-time, hourly role involves payroll, paperwork, and confidential record-keeping, with a flexible schedule including occasional evenings or weekends.

The candidate will work with staff, families, and partners to ensure smooth operations and compliant documentation, leveraging strong organization and communication skills.

Qualifications

• High School Diploma or GED is required.
• Associate's Degree is preferred.

Responsibilities

• Process payroll and maintain related documentation.
• Prepare, organize, and submit required program paperwork and reports.
• Maintain confidential participant, personnel, and program records.
• Support daily office operations and administrative processes.
• Enter and update information in databases and tracking systems.
• Communicate professionally with staff, families, service providers, and community partners.
• Assist with scheduling, filing, record retention, and other administrative functions as needed.
• Ensure accuracy, organization, and compliance in all documentation.

Skills

Payroll support

Microsoft Office 365

Organization

Communication

Bilingual English/Spanish

Education

High School Diploma or GED

Associate's Degree preferred

Tools

Microsoft Office 365 (Word, Excel, Outlook)

Job description

Youth Advocate Programs, Inc. (YAP) is a national nonprofit organization dedicated to helping young people and families thrive in their homes, schools, and communities. Since 1975, YAP has partnered with youth justice, child welfare, behavioral health, and education systems to provide individualized, community-based services that create positive outcomes and reduce reliance on institutional placements.

At YAP, every role contributes to our mission. As an Administrative Manager, you will play a critical part in supporting our local team, ensuring smooth day-to-day operations, and helping staff deliver life-changing services to youth and families.

Status: Part Time Hourly

FLSA Classification: Non-Exempt

Hourly Rate: $23.00

Schedule: Up to 10 hours per week with flexibility with occasional evenings and weekends

Summary of the Position: The Administrative Manager provides essential operational and administrative support to the Onondaga County program. This role is ideal for a detail-oriented professional who enjoys organizing information, supporting a team, and helping a mission-driven organization operate efficiently.

The successful candidate will be comfortable managing multiple priorities, maintaining confidential records, and communicating professionally with staff, families, and community partners.

• Process payroll and maintain related documentation
• Prepare, organize, and submit required program paperwork and reports
• Maintain confidential participant, personnel, and program records
• Support daily office operations and administrative processes
• Enter and update information in databases and tracking systems
• Communicate professionally with staff, families, service providers, and community partners
• Assist with scheduling, filing, record retention, and other administrative functions as needed
• Ensure accuracy, organization, and compliance in all documentation

Qualifications/Requirements:

• High School Diploma or GED required.
• Associate's Degree is preferred.

Prior administrative, office support, customer service, or related experience

• Experience supporting a non-profit, healthcare, behavioral health, social services, or human services organization is a plus.
• Proficiency with Microsoft Office 365 applications, including Word, Excel, and Outlook
• Strong organizational skills and attention to detail
• Ability to prioritize tasks and work independently
• Strong verbal and written communication skills
• Reliable transportation, valid driver's license, and current auto insurance coverage is required.
• Bilingual English/Spanish skills a plus.

Benefits Available:

• Voluntary Dental
• Voluntary Vision
• UNUM Supplemental Insurance
• 403(b) Retirement Savings Plan.
• Pet Insurance
• Employee Assistance Program
• Direct Deposit
• Weekly Pay
• Flexible Schedule

Youth Advocate Programs, Inc. is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment based on individual merit, skills, and qualifications, without regard to race, age, color, ancestry, national origin, religion, sex, military or veteran status, or disability or any other status protected by the laws or regulations in the locations where YAP operates. YAP will not tolerate discrimination or harassment based on any of these characteristics.

Strong Communication Skills

Intermediate

Basic Computer Skills

Intermediate

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Dedicated

Devoted to a task or purpose with loyalty or integrity

Ability to Make an Impact

Inspired to perform well by the ability to contribute to the success of a project or the organization

Education

Required

High School or better.

Preferred

Associates or better.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.