Administrative Manager

50Coast LLC; Memphis (TN); Remote; USD 60,000 - 80,000; Full time

Job summary

An established industry player in real estate and construction is seeking an Administrative Coordinator for their Memphis branch. This role is pivotal in ensuring the smooth functioning of daily operations, overseeing staff, and maintaining efficient office logistics. As a remote position, you'll have the flexibility to work from home while being the primary point of contact between the regional office and headquarters. The ideal candidate will have strong communication skills and basic administrative knowledge, contributing to a productive and inclusive office culture. Join a family-owned company that values its employees and fosters a supportive work environment.

Benefits

Flexible work environment

Bi-weekly benefits of $400

Qualifications

• 1-2 years of experience in related fields.
• Ability to remain calm and provide excellent service.

Responsibilities

• Ensure smooth day-to-day operations of the office.
• Coordinate staff schedules, PTO requests, and timekeeping processes.
• Serve as point of contact for any safety or facility-related incidents.

Skills

Excellent communication skills

Basic administrative knowledge

Computer literacy

Typing skills (25 wpm)

Education

B.Sc. or High School Diploma or GED

Tools

Basic software skills

Job description

50Coast LLC, a real estate and construction company in New York, is seeking an Administrative Coordinator to join their team at the Memphis TN regional branch. The Administrative Manager is responsible for overseeing all daily operations and administrative functions of the company branch in TN. This individual ensures the office runs smoothly, sets a leading example of office decorum and efficiency in alignment with firm policies and practices. The role includes staff supervision, office logistics, facilities coordination, and liaison with firm-wide departments. Please note that this position is remote; you are required to work from home or wherever is convenient for you.

Essential Duties and Responsibilities

1. Ensure smooth day-to-day operations of the office.
2. Act as the primary point of contact between the regional branch office and the main location in New York.
3. Implement and enforce company policies, procedures, and systems at the local level.
4. Oversee office supplies and equipment management, including purchasing and inventory control.
5. Work with the Senior Records Manager and the Records Assistant to ensure records and files (paper and digital) are maintained properly and securely.
6. Manage onboarding and training of new hires in the office in conjunction with HR.
7. Coordinate staff schedules, PTO requests, and timekeeping processes.
8. Conduct regular staff meetings and provide ongoing performance feedback.
9. Support a productive, inclusive, and respectful office culture.
10. Communicate regularly with other offices for consistent company-wide operations.
11. Work with company leadership and finance to manage local office expenses.
12. Serve as liaison between our on-site construction workers and the Management staff.
13. Liaise with the IT department to ensure systems, software, and equipment are functioning properly.
14. Within proper levels, review and approve invoices, vendor payments, and reimbursements for the office.
15. Ensure the office complies with firm policies, professional conduct rules, and local laws.
16. Oversee office-level compliance training and documentation.
17. Serve as point of contact for any safety, emergency, or facility-related incidents.

Education and Experience

1. B.Sc. or High School Diploma or GED in related fields.
2. Basic administrative knowledge.
3. Basic software skills.
4. Excellent communication skills and people-oriented.
5. Computer literacy and typing skills of 25 wpm.
6. Ability to remain calm and provide excellent service.
7. Comfortable work environment.
8. 1-2 years in related fields.

Experience: Required
Employment: Full-time
Schedule: Monday through Friday: (9:00 AM - 5:00 PM).
Salary: $32 – $35 hourly
Benefits: $400 Bi-Weekly

About 50Coast LLC

50Coast LLC is a family-owned real estate investment and construction company founded in 2012 and operates within the shores of the United States.