Administrative Manager Level 1

NYC Citywide Administrative Services; All (MO); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking an Administrative Manager Level 1 to oversee essential office functions and support project managers. This role offers a unique opportunity to contribute to the governance of land use and development in a vibrant city. Ideal candidates will possess strong communication, research, and writing skills, alongside proficiency in essential software tools. Join a team committed to diversity and inclusion, where your expertise will play a vital role in enhancing administrative operations and supporting the Executive Director's initiatives.

Qualifications

• Baccalaureate degree with four years of administrative experience.
• Experience in a supervisory role for at least 18 months.

Responsibilities

• Maintain the Chair/Commissioner’s calendar and schedule meetings.
• Manage office functions, files, and special projects.

Skills

Excellent communication skills

Research skills

Writing skills

Proficiency in Microsoft Office

Proficiency in Adobe

Virtual meeting platforms

Education

Baccalaureate degree

Associate degree

High school diploma

Tools

Microsoft Office

Adobe

Virtual meeting platforms

Job description

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About the NYC Board of Standards and Appeals

The Board is a key part of the City’s land use, development, and construction regulation system. It operates independently to review zoning variance and special permit applications, appeals, revocations, modifications, and waivers from laws affecting development throughout the five boroughs.

Responsibilities

Under the supervision of the Executive Director and with independent judgment, the Administrative Manager will:

• Maintain the Chair/Commissioner’s calendar and schedule meetings.
• Update information in BSA databases.
• Manage office functions, files, and special projects.
• Generate and distribute correspondence.
• Support project managers administratively.
• Prepare and publish the annual bulletin per NYC Charter.

Only current permanent Administrative Managers or those reachable on the Civil Service list may apply.

Minimum Qualifications

• Baccalaureate degree with four years of full-time administrative experience, including 18 months in a supervisory role, or
• Associate degree with five years of similar experience, including supervisory experience, or
• High school diploma with six years of similar experience, including supervisory experience, or
• Equivalent education/experience with at least 18 months supervisory experience.

Preferred Skills

Excellent communication, research, and writing skills. Proficiency in Microsoft Office, Adobe, and virtual meeting platforms.

Additional Information

This position is open to qualified persons with disabilities through the 55-a Program. Applicants should indicate interest accordingly.

Eligible employees may qualify for federal and state loan forgiveness programs. Residency within NYC or nearby counties is generally required within 90 days of appointment.

The City of New York is an equal opportunity employer committed to diversity and inclusion.

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Project Management and IT
• Industry: Government Administration