Administrative Manager

SHEIN; Bellevue (WA); On-site; USD 73,200 - 113,700; Full time

Benefits offered by this job

Health Savings Account with Employer Funding

Flexible Spending Accounts

401(k) Savings Plan with company match

Paid time off including vacation and sick days

Free weekly catered lunch

Complimentary daily office snacks

Job summary

A leading e-commerce company in Bellevue is seeking a full-time Administrative Manager to oversee a team of office assistants and enhance operational efficiency. The role involves managing vendor relationships, developing office policies, and ensuring compliance. Candidates should have over 6 years of relevant experience, be bilingual in Chinese and English, and have a bachelor's degree in business administration. Competitive salary and great benefits are offered, including a 401(k) with matching, health savings account, and flexible spending accounts.

Qualifications

• Minimum 6+ years of experience in relevant roles.
• Experience managing contracts and service agreements.
• Ability to handle confidential information professionally.

Responsibilities

• Oversee daily office operations and team management.
• Serve as liaison between executives and external partners.
• Develop and implement office policies and systems.

Skills

Project management

Bilingual in Chinese and English

Excellent verbal communication

Team leadership

Resource management

Education

Bachelor’s degree in business administration or management

Tools

Microsoft Office

Google Workspace

Asana

Trello

Job description

Position Summary

As the Administrative Manager, you will oversee a team of office assistants, ensure seamless operations across the organization, and collaborate with various departments and external vendors to maintain optimal office functionality. You will also take an active role in developing policies and reviewing basic contracts to support organizational compliance and success.

We’re seeking a full-time Administrative Manager for our Bellevue corporate office.

Job Responsibilities

• Serving as the liaison between executives and internal/external partners
• Lead, mentor, and provide direction to a team of office assistants, fostering a collaborative and productive work environment.
• Partner with other departments across the organization to support operational alignment and achieve overarching business goals.
• Manage relationships with external vendors and service providers (e.g., office supplies, contractors) to ensure quality and cost-effectiveness.
• Oversee cross-functional administrative projects, ensuring timely completion, within budget and according to organizational goals.
• Provide scheduling, calendar management, and travel arrangement assistance for key executives or leadership.
• Assist in reviewing and maintaining basic vendor agreements and contracts within the scope of office operations. Draft, revise, and implement office policies to enhance workplace efficiency and compliance.
• Direct and optimize daily office operations, including supplies management, office space allocation, compliance adherence, and budget oversight.
• Identify gaps in administrative workflows and implement solutions to drive greater organizational efficiency.
• Plan and coordinate meetings, events, and company initiatives across teams and departments.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Developing, reviewing, and improving administrative systems, policies, and procedures.

Job Requirements

• Minimum 6+ years of combined experience in project management, executive assistance, administrative operations, or equivalent roles.
• Bilingual in Chinese and English is required.
• Bachelor’s degree in business administration, management, or a related field.
• Proven experience leading and managing a team in a professional setting.
• Experience working with external vendors, managing contracts, or overseeing service agreements.
• Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) and project management tools (e.g., Asana, Trello, or similar).
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
• Ability to plan for and keep track of multiple projects and deadlines.
• Excellent verbal and written communication skills.
• Exceptional leadership and time, task, and resource management skills.
• Strong leadership abilities with a team-focused and solutions-oriented approach.

Pay

$73,200.00 min. – $113,700.00 max annually.

Benefits and Culture

• Health Savings Account with Employer Funding
• Flexible Spending Accounts (Healthcare and Dependent care)
• Company-Paid Basic Life/AD&D insurance
• Company-Paid Short-Term and Long-Term Disability
• Voluntary Benefit Offerings (Voluntary Life/AD&D, Hospital Indemnity, Critical Illness, and Accident)
• Employee Assistance Program
• Business Travel Accident Insurance
• 401(k) Savings Plan with discretionary company match and access to a financial advisor
• Vacation, paid holidays, floating holidays, and sick days
• Free weekly catered lunch
• Free swag giveaways
• Annual Holiday Party
• Invitations to pop-ups and other company events
• Complimentary daily office snacks and beverages

SHEIN is an equal opportunity employer committed to a diverse workplace environment.