Administrative Manager

Career Group; Arlington (VA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Career Group in Arlington, VA is seeking an Administrative Director/Manager to serve as the operational backbone of a growing government contracting firm. The role centers on onboarding, recruiting liaison, and cross-department coordination, with emphasis on high-visibility projects and professional document preparation.

The ideal candidate has 5+ years in administrative/operations roles, HR-adjacent experience, and strong writing skills.

Qualifications

• 5+ years of progressive administrative, operations, or office management experience.
• Recruiting, talent acquisition, or HR-adjacent experience strongly preferred.
• Government contracting industry experience strongly preferred.
• Strong written communication skills and experience preparing polished, professional documents.
• High degree of discretion and professionalism; comfortable representing the firm with candidates, vendors, and staff at all levels.
• Prior experience managing or mentoring direct reports.

Responsibilities

• Lead new hire onboarding and serve as the primary point of contact for incoming employees.
• Serve as liaison with external recruiting and staffing agencies on open requisitions.
• Manage the firm's LinkedIn Recruiter profile and support candidate sourcing efforts.
• Prepare and format resumes of key personnel to meet government proposal standards.
• Manage the drafting, tracking, and collection of Letters of Intent (LOIs) for the proposal department.
• Serve as a cross-departmental liaison to ensure alignment and clear communication.
• Directly manage the Office Manager and oversee day-to-day office operations.
• Lead ad hoc projects that support the firm's continued growth.

Skills

HR/Recruiting experience

Written communication

Discretion & professionalism

People management

Cross-functional coordination

Job description

Administrative Director / Administrative Manager

Arlington, VA | Full-Time

A growing 30-person government contracting firm in Arlington, VA is seeking an Administrative Manager to serve as the operational backbone of the organization. This is a highly cross-functional role for a candidate who can act as the connective tissue across departments, ideally with a recruiting or talent acquisition background, and who is well-suited to variety and high-visibility project work.

Key Responsibilities

• Lead new hire onboarding and serve as the primary point of contact for incoming employees
• Serve as liaison with external recruiting and staffing agencies on open requisitions
• Manage the firm's LinkedIn Recruiter profile and support candidate sourcing efforts
• Prepare and format resumes of key personnel to meet government proposal standards
• Manage the drafting, tracking, and collection of Letters of Intent (LOIs) for the proposal department
• Serve as a cross-departmental liaison to ensure alignment and clear communication
• Directly manage the Office Manager and oversee day-to-day office operations
• Lead ad hoc projects that support the firm's continued growth

Qualifications

• 5+ years of progressive administrative, operations, or office management experience
• Recruiting, talent acquisition, or HR-adjacent experience strongly preferred
• Government contracting industry experience strongly preferred
• Strong written communication skills and experience preparing polished, professional documents
• High degree of discretion and professionalism; comfortable representing the firm with candidates, vendors, and staff at all levels
• Prior experience managing or mentoring direct reports

This is an opportunity to take on a highly visible, impactful role at a firm in an active period of growth.

In office hours are flexible and open to Mon-Friday or Mon- Thur onsite/ Friday's remote

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