Administrative Assistant, Government Relations Scheduler

smucker; Washington (District of Columbia); Hybrid; USD 55,000 - 70,000; Full time

Job summary

The Administrative Assistant, Government Relations Scheduler at Smucker in Washington, DC, will support the Government & Industry Relations team by coordinating calendars, meetings, and events across onsite and virtual formats. You will manage expenses, assist with budget reporting, and help prepare presentations, contracts, and other business materials to support key stakeholders.

This role requires 3+ years of administrative experience, strong Microsoft Office skills, and a talent for

Qualifications

• 3+ years of administrative experience supporting large teams or leadership teams.
• Strong MS Office skills including Word, Excel, PowerPoint, Outlook, and Teams.
• Proven calendar management and scheduling in a fast-paced environment.
• Excellent written and verbal communication across channels.
• Ability to handle confidential information with discretion.
• Willingness to travel up to 15% annually.

Responsibilities

• Provide administrative, scheduling, logistical, and project support to the Government & Industry Relations team, including management of the annual events calendar.
• Coordinate special event planning and logistics involving elected and industry representatives.
• Draft Thank you/follow-up communications to congressional offices.
• Coordinate company events, including planning, reserving space, ordering catering or branded goods, and distributing invitations.
• Manage company philanthropic efforts, including coordination of Capitol Hill Product Donation Program.
• Travel with team to offsite meetings and events in the greater Washington D.C. area to provide onsite administrative event support.
• Organize personnel information (birthdays, work anniversaries, etc.) and acquire office equipment, computers, and supplies for new and current employees.
• Serve as a "super-user" for various systems related to budget management, purchase requisitions, inventory management, and expense reporting.
• Run monthly budget reports, enter data, and keep teams informed of changes and reporting updates.
• Maintain electronic files in the department's SharePoint site, stay current on records management requirements, and communicate retention schedules to ensure proper file storage and organization.

Skills

Administrative experience

Calendar management

Effective communicator

Travel readiness

Budget reporting

Project coordination

Tools

Microsoft Office

SharePoint

Teams

PowerPoint

Expense reporting systems

Job description

Your Opportunity as the Administrative Assistant, Government Relations Scheduler

Make a meaningful impact on our organization by supporting key leaders and their respective departments across a variety of projects and initiatives. Leverage your exceptional organizational skills to coordinate onsite meetings and virtual engagements, manage expense reports with attention to departmental budgets, and provide support in developing presentations, contracts, and other business materials.

Location: Washington, DC

Work Arrangement: Hybrid, with a 30%-50% in-office expectation

In this role, you will:

• Provide administrative, scheduling, logistical, and project support to the Government & Industry Relations team, including management of the annual events calendar.
• Coordinate special event planning and logistics involving elected and industry representatives.
• Draft Thank you/follow-up communications to congressional offices.
• Coordinate company events, including planning, reserving space, ordering catering or branded goods, and distributing invitations.
• Manage company philanthropic efforts, including coordination of Capitol Hill Product Donation Program.
• Travel with team to offsite meetings and events in the greater Washington D.C. area to provide onsite administrative event support.
• Organize personnel information (birthdays, work anniversaries, etc.) and acquire office equipment, computers, and supplies for new and current employees.
• Serve as a "super-user" for various systems related to budget management, purchase requisitions, inventory management, and expense reporting.
• Run monthly budget reports, enter data, and keep teams informed of changes and reporting updates.
• Maintain electronic files in the department's SharePoint site, stay current on records management requirements, and communicate retention schedules to ensure proper file storage and organization.

What We Are Looking For

Minimum Requirements:

• 3+ years of administrative experience supporting large teams and/or leadership teams
• Intermediate to advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams
• Proven experience managing complex calendars and scheduling meetings, appointments, and events in a fast-paced environment
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Exceptional written and verbal communication skills across a variety of channels, including Microsoft Teams, in-person meetings, email, presentations, meeting minutes, and correspondence
• Experience handling confidential information with sound judgment and discretion
• Willingness to travel up to 15% annually

Additional skills and experience that would make someone successful in this role:

• Experience in Lobbying Disclosure Act (LDA) Reporting (LD-2/LD-203)
• Experience in Political Action Committee Administrative Support/Check Requests
• Experience tracking expenses and building reports in Excel
• Experience creating and editing presentations in PowerPoint
• Strong project management skills

The Right Place for You

We are bold, kind, strive to do the right thing, we play to win, and we believe in a strong community that thrives together. Our culture is rooted in our Basic Beliefs , and we believe in supporting every employee by meeting their physical, emotional, and financial needs.

Stay connected with us on LinkedIn

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, genetic information, age, national origin, disability status or protected veteran status.