Administrative Management Support Specialist

SSI; Philadelphia (Philadelphia County); On-site; USD 47,000 - 70,000; Full time

Job summary

SSI is seeking an administrative professional to support a Navy contract at NSWC in Philadelphia, PA. This full-time onsite role requires a candidate with ERP experience, a Bachelor's degree, and U.S. citizenship.

The successful candidate will perform finance and personnel metrics analysis, prepare reports, manage records, and support department communications using SharePoint, Teams, and MS Office tools at Navy Shipyard Philadelphia.

Qualifications

• Bachelor's degree in business, finance, accounting or related.
• 3 years of professional experience.
• Must have ERP experience.
• U.S. Citizenship required.
• Interim Secret clearance or eligibility to obtain clearance.

Responsibilities

• Monitor and analyze financial reports and personnel metrics.
• Provide documentation planning, support, and general office tasks.
• Develop and maintain org charts and phone directories.
• Support content updates for Microsoft Teams, Outlook, and MyPD site.
• Assist with records management and document formatting for print and electronic media.
• Communicate effectively, both verbally and in writing, with stakeholders.

Skills

ERP experience

Administrative support

Attention to detail

Education

Bachelor's Degree in business, finance, accounting or related

Tools

SharePoint

Microsoft Teams

Microsoft Outlook

Job description

Description

SSI is seeking an administrative professional to join our SSI team in supporting a Navy contract at NSWC in Philadelphia, PA. Requires full-time onsite work at Navy Shipyard in Philadelphia, PA.

• Monitoring business output of financial reports and personnel metrics; financial and funding analysis; reviewing policies and directives; metrics development and tracking; word processing and preparing presentations.
• Performing professional level tasks both formal and informal requiring independent judgement, initiative and tact; providing documentation planning and support, project administration, general office support; and has effective communication skills both verbal and written.
• Assist and support managers with tasking to include, but not limited to, the development of formal department, division and branch level business correspondence
• Develop and maintain organizational charts and employee phone directories
• Assist with records management and office organization tasks
• Utilize tools such as web-based platforms: SharePoint or Microsoft Teams and non-web-based applications.
• Provide Adode Acrobat portable document format (PDF) scanning; Acrobat PDF upload; document formatting; records listing; quality process organizational charts, and data management, graphic design support, and to create visual solutions to communicate messages through print, and electronic media.
• Tasking includes, but is not limited to, illustration, photography, and various print layout techniques to relay explanation of capabilities, knowledge areas, work areas, and major programs, and efforts support the adoption of a hybrid workplace environment through assistance with enterprise-wide collaboration tools and websites.
• Provide content updates and user enhancements for Microsoft Teams, Microsoft Outlook and MyPD website.
• Assist with the development of strategies to support digital transformation and reduce reliance on paper documentation to include document scanning and development of tracking and management infrastructure to support these efforts.
• Provide logistical and administrative support for command and department level data calls supporting key metrics.

Requirements

• Bachelor's Degree in business, finance, accounting or related.
• 3 years professional experience
• Must have ERP experience
• U.S Citizenship
• Interim Secret clearance or eligibility to obtain clearance.

DESIRED QUALIFICATIONS

• Working knowledge of the Naval Sea System Command, Naval Surface Warfare Center, and Fleet organizations

SSI is committed to non-discrimination and equal employment opportunity. All qualified applicants will receive consideration for employment without discrimination based on disability, protected veteran status or any other characteristics protected by law.