Administrative Management Support Specialist

Storage Strategies, Inc. (SSI); Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Job summary

Storage Strategies, Inc. (SSI) seeks an administrative professional to support a Navy contract at NSWC in Philadelphia, PA.

This full-time, on-site role requires strong organizational skills, ERP experience, and clear communication to coordinate across departments and with the government client. The successful candidate will manage filings, reports, and presentations, assist with strategic documentation, and help maintain directories and charts while supporting a hybrid workplace environment and

Qualifications

• Bachelor's degree in business, finance, accounting or related field.
• 3 years of professional experience.
• Must have ERP experience.
• U.S. Citizenship required.
• Interim Secret clearance or eligibility to obtain clearance.

Responsibilities

• Monitor financial reports and personnel metrics; perform financial and funding analysis.
• Provide documentation planning and support; assist with department communications and correspondences.
• Maintain organizational charts and employee directories; assist with records management.
• Support digital tools and collaboration platforms (SharePoint, Teams, MyPD).
• Create PDFs and communicate capabilities through print and electronic media; support hybrid workplace initiatives.

Skills

ERP experience

Strong communication skills

3 years professional experience

Education

Bachelor's Degree in business, finance, accounting or related

Tools

SharePoint

Microsoft Teams

MyPD website

Adobe Acrobat

Job description

Description

SSI is seeking an administrative professional to join our SSI team in supporting a Navy contract at NSWC in Philadelphia, PA. Requires full-time onsite work at Navy Shipyard in Philadelphia, PA.

• Monitoring business output of financial reports and personnel metrics; financial and funding analysis; reviewing policies and directives; metrics development and tracking; word processing and preparing presentations.
• Performing professional level tasks both formal and informal requiring independent judgement, initiative and tact; providing documentation planning and support, project administration, general office support; and has effective communication skills both verbal and written.
• Assist and support managers with tasking to include, but not limited to, the development of formal department, division and branch level business correspondence
• Develop and maintain organizational charts and employee phone directories
• Assist with records management and office organization tasks
• Utilize tools such as web-based platforms: SharePoint or Microsoft Teams and non-web-based applications.
• Provide Adode Acrobat portable document format (PDF) scanning; Acrobat PDF upload; document formatting; records listing; quality process organizational charts, and data management, graphic design support, and to create visual solutions to communicate messages through print, and electronic media.
• Tasking includes, but is not limited to, illustration, photography, and various print layout techniques to relay explanation of capabilities, knowledge areas, work areas, and major programs, and efforts support the adoption of a hybrid workplace environment through assistance with enterprise-wide collaboration tools and websites.
• Provide content updates and user enhancements for Microsoft Teams, Microsoft Outlook and MyPD website.
• Assist with the development of strategies to support digital transformation and reduce reliance on paper documentation to include document scanning and development of tracking and management infrastructure to support these efforts.
• Provide logistical and administrative support for command and department level data calls supporting key metrics.

Requirements

• Bachelor's Degree in business, finance, accounting or related.
• 3 years professional experience
• Must have ERP experience
• U.S Citizenship
• Interim Secret clearance or eligibility to obtain clearance.

Desired Qualifications

• Working knowledge of the Naval Sea System Command, Naval Surface Warfare Center, and Fleet organizations

SSI is committed to non-discrimination and equal employment opportunity. All qualified applicants will receive consideration for employment without discrimination based on disability, protected veteran status or any other characteristics protected by law.