Program Support Assistant

Life Cycle Engineering; Philadelphia (Philadelphia County); On-site; USD 52,000 - 76,000; Full time

Job summary

Life Cycle Engineering in Philadelphia seeks a Program Support Assistant to back NSWCPD programs, working with the program manager and leads to ensure non-technical deliverables are completed on time. You will provide budgeting, funds acceptance, expenditure tracking, and reporting to keep funded programs on time, on budget, and profitable per contract specs.

This role requires US citizenship and an active DoD clearance or ability to obtain one, plus strong Excel, Word, PowerPoint and

Qualifications

• US citizen with current active DoD clearance or ability to obtain one.
• Bachelor's degree in Business, Accounting, Finance, or related field preferred.
• 1-3 years of program support with financial understanding, DoD preferred but not required.
• Intermediate experience in Microsoft Excel (financial and logical formulas), Word, and PowerPoint.
• Strong attention to detail and ability to work independently.
• Superior verbal, grammatical, and written communication skills.
• Ability to work effectively with engineering staff and manage time.

Responsibilities

• Developing and maintaining program financial databases.
• Create and improve existing task/financial tracking tools in Excel.
• Monitor program financial progress and adjust with stakeholders.
• Report on financials and forecast funds with program managers.
• Assist in planning, developing, and updating presentations/reports & facilitating meetings.
• Provide budgeting support and develop earned value analysis and metrics.
• Use dashboards and data manipulation in Excel to support analysis.
• Track and report program expenditures (labor, OT, travel).
• Create metrics to identify spending trends and funding management.
• Track contract and material expenditures per program schedules.
• Assist technical leads with meeting preparation and scheduling.

Skills

Excel (financial & logical formulas)

Word

PowerPoint

Attention to detail

Independent work

Verbal & written communication

Time management

Multi-tasking

Education

Bachelor's degree in Business, Accounting, Finance, or related field

Job description

As a Program Support Assistant, you'll use your people skills, organizational skills, and can-do personality in support of a Naval Surface Warfare Center Philadelphia Division (NSWCPD) program. Working directly with the program manager and technical project leads, you will ensure that all required non-technical deliverables are completed on time on a weekly and monthly basis.

Once assigned to a program, you will provide financial support in the areas of budgeting, funds acceptance, expenditure tracking, and reporting to ensure that funded programs are delivered on-time, on-budget, and profits are maximized based on contract specifications.

Clearance Requirement

• Must be a US citizen with a current active DoD security clearance or be able to obtain one

Essential Functions and Responsibilities

• Developing and maintaining program/project financial databases
• Help create and improve existing task/financial tracking tools in Excel to support the Program Manager
• Monitor program financial progress and make adjustments as needed while maintaining stakeholder communication, updates, and schedule impacts
• Working with program managers to accurately report on financials and develop forecasting and execution of funds received
• Assist in planning, developing, and updating presentations/reports & facilitating meetings
• Provide financial and budgeting support; as well as develop earned value analysis and metrics
• Use of dashboards and data manipulation in excel to support analysis of efforts
• Collect, track, monitor, and report on program expenditures (labor, over time, travel, etc.)
• Create metrics to identify spending trends in order to proactively manage funding
• Track contract and material expenditures in accordance with program schedules
• Assist technical leads with meeting preparation and scheduling

Required Education, Skills, and Experience

• Must be a US citizen with a current active DoD security clearance or be able to obtain one
• Bachelor's degree in Business, Accounting, Finance, or related field preferred
• 1-3 years of relevant experience related to program support with financial understanding (Experience with DoD preferred but not required)
• Intermediate experience in Microsoft Excel (Financial and Logical formulas), Word, and PowerPoint
• Strong attention to detail
• Ability to work independently
• Superior verbal, grammatical, and written communication skills
• Ability to work effectively with and learn from engineering technical staff
• Ability to multi-task and demonstrate effective time management skills
• Ability to handle a high volume of work with accuracy and efficiency

Physical Demands and Expectations

• Regular physical activity to include walking, climbing stairs, bending, stooping, reaching, lifting (up to 15 pounds), and standing; occasional prolonged sitting
• Ability to speak, read, hear and write, with or without assistance
• Ability to use phone and computer systems, copier, fax and other office equipment

This position description re present s a summary of the major components and requirements of the outlined job. Other duties and responsibilities may be assigned or required as business needs dictate. Questions regarding this description should immediately be addressed to the department manager