Administrative & HR Support Specialist

UF ECE Ambassadors; Gainesville (FL); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Competitive salary commensurate with经验

Medical, dental, vision, and Rx plans

Flexible spending accounts and wellnes

Life and long-term disability

Retirement savings with employer match

Paid leave (vacation, sick, holidays,

Eight weeks paid parental and medical

Public Service Loan Forgiveness

Campus/local service discounts

Off-campus activity discounts

Job summary

University of Florida is seeking an Administrative Specialist I in Gainesville to provide comprehensive administrative support for the Department of Psychology. The role involves serving as the primary contact for inquiries, managing calendars, coordinating meetings, and handling data entry, records, and communications.

Candidates should have a bachelor's degree or equivalent, with preferred experience in higher education or HR-related documentation, and familiarity with UF administrative

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience providing administrative support in higher education or healthcare settings.
• Experience with HR administrative processes and personnel documentation.
• Experience coordinating departmental events and staff development activities.
• Familiarity with University of Florida administrative and HR systems.

Responsibilities

• Serve as the primary point of contact for incoming calls, visitors, and general departmental inquiries.
• Maintain department calendars, schedule meetings, reserve conference rooms, and coordinate logistics for departmental activities.
• Perform data entry, record maintenance, document preparation, and general administrative support functions.
• Coordinate mailroom operations, including distribution of incoming and outgoing correspondence and shipments.
• Travel reimbursements, and office supplies.
• Assist with departmental communications and dissemination of information to faculty and staff.

Education

Bachelor's degree or equivalent combination of education and experience

Tools

HR systems

Job description

University of Florida is seeking an Administrative Specialist I in Gainesville to provide comprehensive administrative support for the Department of Psychology. The role involves serving as the primary contact for inquiries, managing calendars, coordinating meetings, and handling data entry, records, and communications.

Candidates should have a bachelor's degree or equivalent, with preferred experience in higher education or HR-related documentation, and familiarity with UF administrative