Administrative Spec II - UF Center for Addiction Research & Education (UF CARE)

Inside Higher Ed; Gainesville (FL); On-site; USD 59,000 - 61,000; Full time

Benefits offered by this job

Comprehensive insurance plans

Flexible spending accounts

Paid time off

8 weeks of paid parental and medical leave

Job summary

A higher education research center is seeking an Administrative Specialist II to provide advanced administrative support. This role involves managing scheduling, budgeting, and event coordination for the Neurocognitive Laboratory and the UF Center for Addiction Research & Education. The ideal candidate should have a Bachelor's degree and three years of relevant experience, along with strong organizational and communication skills. Salary is competitive, and comprehensive benefits are provided.

Qualifications

• Bachelor's degree and three years of appropriate experience or an equivalent combination of education and experience.
• Ability to work independently.

Responsibilities

• Provides advanced administrative support to the Neurocognitive Laboratory and UF CARE.
• Manages scheduling, budgets, and communication for the unit.
• Coordinates seminars and manages program administration.

Skills

Strong organizational and communication skills

Strong interpersonal skills

Ability to manage multiple projects and deadlines

Education

Bachelor's degree

Tools

MS Office Suite

Website editing platforms

UF systems (myUFL, UFIRST)

Job description

Administrative Spec II - UF Center for Addiction Research & Education (UF CARE)

Job No: 538149

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support, Health Care Administration/Support

Department: 29120000 - MD-PSYCHIATRY

Job Description

The Administrative Specialist II provides advanced administrative support to the Neurocognitive Laboratory and the UF Center for Addiction Research & Education (UF CARE). Responsibilities include fiscal and equipment management, human participant payment administration, seminar coordination, grant tracking, and support for high‑level faculty roles.

Key Responsibilities

• UNIT ADMINISTRATIVE SUPPORT:
  • Manages the scheduling needs of the unit and provides communication support.
  • Manages a portion of the unit's Human Subject Payments and cash controls, procures new equipment, maintains equipment, and acts as spending authority for the unit.
  • Coordinates travel for staff, assists with reporting needs, tracks budgets, and handles invoices and travel reports.
  • HSP custodian and oversees logs.
• PROGRAM ADMINISTRATION:
  • Administrator for CARE: coordinates monthly seminars, arranges meeting space/online meetings, letters of invitation/honoraria/travel arrangements for speakers, produces the UF CARE Newsletter, maintains email distribution lists.
  • Coordinating UF CARE's annual grants, managing website and social media, supporting committees, organizing fundraising efforts.
• GENERAL ADMINISTRATION:
  • Primary liaison for campus departments and external organizations.
  • Assists Principal Investigators and Director of UF CARE with scheduling, note-taking, reporting, annual reviews, travel, and leave forms.
• Other duties as assigned.

Minimum Qualifications

Bachelor's degree and three years of appropriate experience or an equivalent combination of education and experience.

Preferred Qualifications

• Ability to work independently.
• Strong organizational and communication skills.
• Strong interpersonal skills.
• Proficiency with MS Office Suite, website editing platforms, and UF systems (myUFL, UFIRST, etc.).
• Ability to manage multiple projects and deadlines effectively.

Compensation & Benefits

Expected Salary: $59,000 to $61,000

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
• Flexible spending accounts, employee wellness program, and employee assistance program.
• Life and long‑term disability insurance, accident and illness insurance.
• Retirement savings and investment options.
• Paid time off: vacation, sick leave, annual holidays, personal holiday, winter break.
• 8 weeks of paid parental and medical leave.

Application Instructions

• Cover letter that states applicant's interest in the position and qualifications relative to the credentials listed above.
• Curriculum Vitae.
• Reference names/contact information (3). The cover letter should include the names and contact information of three individuals who can provide an evaluative appraisal of the applicant's work, potential in the field, and capacity to be an effective colleague in an academic health sciences center. References will be requested from the Department should the applicant be considered.

Application must be submitted by 11:55 p.m. (ET) of the posting end date. Applications close: 13 January 2026.

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352‑392‑2477 or the Florida Relay System at 800‑955‑8771 (TDD) or visit Accessibility at UF.